Payroll & Compliance Specialist

POSITION SUMMARY

The Payroll & Compliance Specialist is a key contributor within the Finance Department, responsible for ensuring accurate, compliant, and timely multi-state payroll processing. This role also provides cross-functional support in Accounts Receivable (AR), Accounts Payable (AP), Purchasing, and compensation management. Responsibilities include maintaining compensation structures, updating labor codes and contract rates within financial systems, conducting wage assessments, benchmarking salaries across company locations, and supporting Finance Department initiatives as needed.

ESSENTIAL FUNCTIONS

Payroll (Primary Focus - ~60-80%)

• Process and maintain multi-state payroll for exempt and non-exempt employees in compliance with all federal, state, and local regulations.
• Maintain employee payroll records, deductions, garnishments, and benefit changes.
• Review and validate time entries, Paid Time Off (PTO), and employee changes to ensure accuracy and adherence to compliance requirements.
• Coordinate with Human Resources (HR) for new hires, terminations, and tax setups across multiple states.
• Assist with HRIS and payroll system implementations, upgrades, and transitions, ensuring accurate data migration, system testing, and end-user support.
• Handle payroll-related employee inquiries promptly and confidentially.
• Reconcile employee benefit deductions, premiums, and contributions to ensure accuracy between payroll records, vendor invoices, and general ledger accounts.

Compensation Plans & Wage Assessments

Accounts Payable (AP)

Accounts Receivable (AR)

Purchasing & General Finance Support

Miscellaneous Support :

EDUCATION / EXPERIENCE

SKILLS & ATTRIBUTES

PHYSICAL REQUIREMENTS