HR / Payroll Associate

Job Description

Position Summary :

Assist HR Director and Finance Department with HR and Payroll duties for a major Construction company in Boston, MA.

Essential Functions :

• Weekly Payroll Processing using ADP
• Payroll systems weekly reconciliation in Sage Timberline
• Recruitment & Candidate Management : Schedule interviews, post and maintain positions on hiring boards, tracking applications, track referral bonuses.
• Career Fairs : track, register, maintain job board postings, attend fairs with HR Director
• Personnel File Maintenance : Create and maintain personnel files, including I-9 forms kept separate for compliance audits.
• Orientation & Onboarding : Prepare new hire packets, coordinate Day 1 schedules, and assist with new hire checklist completion and outstanding items.
• Training Support : Maintain training database, research training venues, manage coordination for in-person training including catering, maintain attendance sheets, invite trainees.
• Employee Tracking & Reporting : Update and distribute employee lists, maintain tracking of PTO / sick time, and assist with distribution and tracking of compliance notices.
• Benefits : E nter insurance enrollment and terminations on web portals and audit insurance invoices
• Event Coordination : assist with planning and execution of monthly meals and employee, events.
• Reception Desk : Serve as backup coverage for reception and help coordinate coverage, as necessary.
• Marketing Liaison : assist with photos needs and content for social media, submit information to Marketing Coordinator for social media posts.
• HRIS Data Entry : Enter and update info in HRIS system in ADP.
• Open Enrollment : assist with annual insurance Open Enrollment campaign.
• Performance Reviews : assist with the dissemination and tracking of completed reviews.
• Maintain confidentiality of sensitive employee information while adhering to company policies.
• Collaborate with team members to streamline HR processes and improve efficiency.

Essential Skills and Experience :