Payroll and Human Resources Coordinator

Payroll And Human Resources Coordinator

By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.

The Harvard Graduate School of Education (HGSE) is a diverse community of learners, teachers, and employees who are passionate about changing the world through education and striving for maximum impact in the field of education.

Job Summary

The Payroll and Human Resources Coordinator plays a critical role in ensuring the smooth operation of payroll and HR functions at HGSE. This position blends technical payroll expertise with high-touch HR support, contributing to employee satisfaction and operational excellence. The ideal candidate is detail-oriented, customer-focused, and thrives in a collaborative, fast-paced environment. This position requires an on-campus presence most days.

Job-Specific Responsibilities

Payroll Administration

• Accurately process weekly and bi-weekly payrolls for staff, students, and temporary employees.
• Initiate and manage hiring actions and employee life cycle changes in the HRIS system.
• Conduct weekly audits of time and labor data to ensure compliance with university policies and federal regulations.
• Prepare and submit employment and payroll forms, collaborating with HR leadership on payroll activities.
• Reconcile submitted hours with schedules for students and temporary payrolls.
• Assist with time reporting and absence management, including training, adjustments, and approvals.

HRIS & Data Management

Employee Support & Coordination

HR Operations & Customer Service

Qualifications

Basic Qualifications :

Any candidate wishing to be considered must supply a cover letter in addition to their resume showing that they meet the required basic qualifications. Please attach cover letter and resume as one document.

Additional Qualifications and Skills :

Additional Information

Work Format Details

This is a position that is based at a Harvard campus location with some remote work options available. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Salary Grade and Ranges

This position is salary grade level 054. Please visit Harvard's Salary Ranges to view the corresponding salary range and related information.

Benefits

Harvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to :

Learn more about these and additional benefits on our Benefits & Wellbeing Page.

EEO / Non-Discrimination Commitment Statement

Harvard University is committed to equal opportunity and non-discrimination. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes.