Executive Assistant

Executive Assistant

Location : North Andover, MA

Pay Rate : $40-$47 per hour

Schedule : Monday–Friday, 8 : 30 AM – 5 : 00 PM

Position Summary

We are seeking a highly experienced and proactive Executive Administrative Assistant to provide high-level support to the C-suite executive team. This role requires a seasoned professional with a strong background in executive-level administrative support, calendar and travel management, and cross-functional coordination. The ideal candidate is a self-starter who thrives in a fast-paced, dynamic environment and operates with discretion, professionalism, and precision.

Key Responsibilities

• Provide executive-level administrative support to senior leadership, including handling confidential and sensitive information.
• Manage complex calendars, including international meetings, time zone conversions, and conflict resolution to prevent double bookings.
• Coordinate domestic and international travel arrangements, including detailed itineraries and logistics.
• Prepare presentation materials for board meetings and executive briefings.
• Attend meetings, take detailed minutes, and provide actionable summaries.
• Act as liaison with internal and external stakeholders, including customers, vendors, and board members.
• Support personal calendar coordination for executives involved in external boards.
• Represent executives in meetings and leadership forums, including speaking on their behalf when appropriate.
• Collaborate with other Executive Assistants and cross-functional teams to ensure seamless operations.
• Provide support to broader leadership teams as needed, demonstrating flexibility and responsiveness.

Qualifications

Preferred Attributes