Accounting Administrator

Job Description

Job Description

Job Title : Accounting Administrator

The Accounting Administrator will provide essential support to the Service Manager and the Accounting Department. This role requires the use of various platforms to ensure tasks are completed accurately and efficiently. The Accounting Administrator reports to both the Service Manager and Head of Finance.

Responsibilities

• Apply pricing and markup to daily submitted paperwork and enter it into necessary platforms like Monday.com and CBRE.
• Convert handwritten paperwork into digital format.
• Enter hours worked into Monday.com.
• Scan vendor invoices and receipts into accounting software for review and email them to Accounts Payable.
• Apply rentals to invoices and ensure all paperwork, invoices, and receipts have POs.
• Manage new hire paperwork and oversee safety meetings including logging, reporting, and scheduling.
• Handle invoicing after a probationary period of 3-6 months.
• Maintain the overall health and functionality of the office environment.

Essential Skills

Additional Skills & Qualifications

Work Environment

Work hours are Monday to Friday, 8 : 00 A.M. to 4 : 30 P.M., with some flexibility for personal commitments. The position is 100% onsite with occasional flexibility if needed. The office consists of three people, and the role involves close collaboration with the Service Manager and service technicians for client invoices. The company is growing and offers opportunities for advancement. Initial training will be conducted onsite for two weeks, followed by 3-6 months of ongoing training.

Pay and Benefits

The pay range for this position is $24.00 - $27.00 / hr.

Eligibility requirements apply to some benefits and may depend on your job

classification and length of employment. Benefits are subject to change and may be

subject to specific elections, plan, or program terms. If eligible, the benefits

available for this temporary role may include the following :

Workplace Type

This is a fully onsite position in Tulsa,OK.

Application Deadline

This position is anticipated to close on Oct 23, 2025.

About Aston Carter :

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.