Accounts Payable Specialist

Accounts Payable Specialist

About the Role

We are seeking a detail-oriented and motivated Accounts Payable Specialist to join our finance team. This role is highly Excel-driven and ideal for someone who thrives in high-volume environments and is eager to take ownership of processes. The right candidate will not only handle day-to-day AP tasks but also think critically about workflows, identify inefficiencies, and help drive improvements.

Key Responsibilities of the Accounts Payable Specialist :

Process a high volume of invoices (approx. 2,000 / month) with accuracy and attention to detail.

Extract and download invoices from vendor portals-including consolidated invoices (e.g., FedEx)-and manipulate files using Excel to prepare uploads into Stampley for automated processing.

Manage incoming invoices via the AP inbox, ensuring proper forwarding and processing.

Perform vendor account validation, including verifying TIN information against the IRS database.

Handle vendor setup and maintain the vendor master file.

Monitor and respond to AP inbox inquiries, ensuring timely resolution.

Qualifications of the Accounts Payable Specialist :

Strong understanding of the end-to-end AP process and ability to explain the "why" behind each step.

Hands-on experience with high-volume invoice processing.

Advanced Excel skills (Pivot Tables, VLOOKUPs, filtering, sorting, SUMs).

Self-starter with a go-getter attitude-takes ownership, asks questions, and speaks up when something isn't right.

Detail-oriented with strong problem-solving skills.