Procurement Analyst II

Recruitment Range : $60,775.00 - $82,047.00

• Salary offered will be determined based on directly related experience and an offer at the top of the SG is not guaranteed
• Work Location is Town Hall Clayton, NC (Johnston County)

This is a continuous posting and applications will be processed as they are received.

The Town of Clayton is seeking applicants for a Procurement Analyst II for the Finance Department . The Town of Clayton employs more than 340 full-time staff in areas including police, fire, and electric utilities. The Town of Clayton also offers a range of PT positions including positions in Parks & Rec, Library, and Cultural Arts.

The Town of Clayton is the fastest growing town in Johnston County, which is the fastest growing county in the State of North Carolina. The vision for the Town of Clayton includes a thriving town where growth contributes to the quality of life enjoyed by long-time residents and newcomers alike; easy access but with an atmosphere that feels smaller than it is; a system of parks and greenways that connect people and places; neighborhoods with a variety of quality living options; a town that offers opportunities for people to live, create, shop and eat; a bustling and historic downtown, and businesses that are successful, growing, and investing in the community.

The Procurement Analyst II supports the Town's mission by managing complex procurement contract administration and vendor administration activities in accordance with North Carolina General Statutes, Town Policy and Procedures, and federal regulations. This position plays a lead role in developing and administering competitive solicitations, contract management, vendor compliance, and supports the improvement of procurement and contract procedures. The Procurement Analyst II contributes to the strategic advancement of the Procurement Division and serves as the primary backup and assumes the duties of the Procurement, Contracts, & MWBE Manager in their absence. All work within the Procurement Division is under the general supervision of the Procurement, Contracts, & MWBE Manager.

• Serves as Contract Administrator reviewing and routing all contracts, through coordination with town staff, in accordance with existing statutory and town guidelines; ensures contracts adhere to the local, State, and federal guidelines; and ensures all contract documents are up to date when there are legislative and other changes.
• Verifies Accuracy of signature, insurance and bond documents, and tracks status of contract execution.
• Manage all contracts, amendments, and change orders by reviewing submissions and approving contracts that meet standards in conjunction with collaborating with departments to adjust when needed.
• Assist with Construction Procurement – meet with Departments, reviewing bids, attending Pre-Bid meetings, Bid Openings, review bids, send award notification to the Department.
• Lead the planning and execution of formal and solicitations (RFPs, RFQs) for professional services, services, and construction projects in accordance with statutory and Town policies.
• Assist the Procurement, Contracts, & MWBE Manager with bids using Federal or State Funds.
• Coordinate with Department pre-bid / pre-proposal conferences and facilitate evaluation committee processes.
• Ensure fairness, transparency, and competition throughout all procurement processes.
• Maintains the vendor file adding new vendors, verifying ACH information, and changes to the vendor record into the ERP system.
• Maintain thorough and organized records of all procurement and contracting activities for audit and legal compliance.
• Assist with the development, testing, implementation and maintenance of the Town's electronic contract routing system.
• Assists the Procurement, Contracts, & MWBE Manager with maintaining training materials, develops and conducts all purchasing and contract training for Town Staff.
• Recommend and implement process improvements to increase efficiency, consistency, and compliance within the procurement lifecycle.
• Support the integration of ERP system and other technology tools related to procurement and contract workflows.
• Represents the Procurement Division along with the Procurement, Contracts, and MWBE Manager in cross departmental meetings and external engagements when needed.
• Serve as liaison with vendors, contractors, and consultants to clarify requirements and resolve procurement or performance issues.
• Assists the Procurement, Contracts, and MWBE Manager with training Procurement Staff and updating the Procurement Policy.
• Attends training and conducts independent research to stay informed on legislative issues pertaining to local government contracting; keeps staff updated on any statutory changes resulting from new legislation.
• Serve as the Procurement, Contracts, and MWBE Manager's designee in their absence, providing oversight, guidance, and support for Town-wide procurement activities.
• Performs other duties as assigned at the discretion of the Procurement, Contracts, and MWBE Manager.

Knowledge of

• Public or municipal purchasing methods, principles, practices, operations, services, and activities including legal requirements governing Town purchases as defined in Town Policies, North Carolina General Statutes, and federal regulations.
• Grant awards.
• Volume buying and competitive bidding practices.
• Modern office practices and procedures, including the use of various applications (i.e., Microsoft Word, Excel, and financial business software experience).
• Informal and formal source selection processes, including price competition.
• Commodity Contract management.
• Business English and mathematics.
• Materials, supplies, and equipment commonly used in public municipal services.
• Sources of supply and characteristics of specific industries sufficient to identify potential suppliers, assure adequate competition, and evaluate bid responsiveness and responsibility of the bidders.
• Price analysis using previous price history, commercial price lists, market prices, or other methodologies to assure reasonableness of prices.
• Principles and practices of program administration and management.
• Principles and applications of critical thinking and analysis.
• Principles and methods of qualitative and quantitative research.
• Best practices, trends, and emerging technologies.
• Principles and practices of procurement and contract administration.
• Modern budget practices.
• Applicable federal, state, and local laws, codes, regulations.

Skills and Abilities :

• Ability to demonstrate a high level of oral and written communication and interpersonal skills in all interactions while performing duties or representing the Town.
• Ability to demonstrate a professional demeanor and an orientation towards customer service in all situations.
• Ability to establish and maintain business relationships in support of procurement and contracting function.
• Ability to research industry trends, solutions, and best practices.
• Ability to interpret and apply applicable laws, codes, regulations, and standards.
• Ability to provide excellent customer service.
• Ability to demonstrate a high level of computer skills with relevant software applications, including spreadsheets, databases, and other Office 365 applications.
• Ability to exercise good judgment, tact, and diplomacy.
• Ability to use automated purchasing systems.
• Ability to self-manage tasks and satisfy deadlines, including the prioritization of competing demands.
• Ability to administer and manage procurement processes in conjunction with monitoring program compliance.
• Ability to gather data, analyze findings, and apply logic and reason.
• Ability to monitor purchasing and / or contract schedules, status, and compliance.
• Ability to organize and maintain program / process documentation, schedules, records, and files.

Education and Experience :

• Bachelor's Degree and 5-7 years of progressively responsible procurement or purchasing experience and certification as a Certified Local Government Purchasing Officer (CLGPO) in conjunction with municipal government purchasing experience.
• Must have experience with financial management systems.
• Bachelor's degree in Business Administration, Supply Chain Management, or related field.
• Required certification as a NC Local Government Purchasing Officer (CLGPO).

OR

Depending on the position, the Town may consider an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above, unless otherwise subject to any other requirements set forth in law or regulation.

SUBMIT OFFICIAL APPLICATION USING THE TOWN'S CAREER WEBSITE

https : / / www.townofclaytonnc.org /

If you have technical issues submitting your application, please call the NEOGOV (governmentjobs.com) Help Line at 855-524-5627. If there are any questions about this posting, other than your application status, please contact the Human Resources Office. If multiple applications are submitted to an individual posting, only the most recent application received prior to the closing date will be accepted. To check the status of your application, please log on to your NEOGOV account and click "Application Status". It is not necessary to contact the Human Resources Office to check the status of an application. Normal processing time for applications is 30-45 days from the closing date of the posting.

To obtain veterans preference, you must scan and upload a copy of your DD-214 or discharge orders. Degrees must be accredited by the U.S. Department of Education. Transcripts and degree evaluations may be uploaded with your application. To receive credit for your work history and credentials, you must list the information on the online application form. Any information omitted from the application cannot be considered for qualifying credit. Attached or incorporated resumes (including Text Resume's on the on-line application) WILL NOT be used for screening for qualifying credit. "See Resume" or "See Attachment" WILL NOT be accepted in lieu of completing an on-line application form. Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Applicants may be subject to a criminal background check. Credit and motor checks are required for some administrative, finance and operational positions. Applicants will be required to take and pass a Pre-Employment Drug and Alcohol screen once they are verbally given a conditional offer of employment. Depending on the position, employees may be subject to random drug and alcohol screens throughout their employment. Applicants have rights under Federal Employment Laws : Family and Medical Leave Act (FMLA), Equal Employment Opportunity (EEO), and Employee Polygraph Protection Act (EPPA).

Town of Clayton employees enjoy many benefits including a retirement pension plan, 401K membership, Paid Vacation, Sick and Holiday Leave, State Health Plan, and various other benefits. Benefits information can be found by going directly to the Town of Clayton website at : https : / / www.townofclaytonnc.org / 251 / Benefits

When a salary range is posted, the actual salary will be based on relevant competencies, knowledge, skills & abilities, internal equity and budgetary considerations pertinent to the advertised position. The Town of Clayton is an Equal Opportunity Employer. Hiring salary will not exceed hiring pay range unless approved by the Town Manager.

Applications may be reviewed to determine if applicants education and experience is more applicable to other vacant positions within the Town.

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