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Administrative Assistant
Administrative AssistantJeffrey S. Glassman • Boston, MA, US
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Administrative Assistant

Administrative Assistant

Jeffrey S. Glassman • Boston, MA, US
4 days ago
Job type
  • Full-time
Job description

Job Description

Job Description

The Administrative Assistant provides essential clerical and organizational support to the president of a busy personal injury law firm. This role assists management and staff with daily administrative tasks, coordinates communications, maintains records, and helps keep business activities running smoothly.

Key Responsibilities

  • Office Administration

Manage and maintain schedules, appointments, and meetings.

  • Answer and direct phone calls and handle inquiries professionally.
  • Prepare, edit, and proofread correspondence, reports, and presentations.
  • Organize and maintain paper and electronic filing systems.
  • Handle incoming and outgoing mail, deliveries, and emails.
  • Clerical & Operational Support

    • Assist in data entry, document management, and record keeping.

  • Order and maintain office supplies and equipment.
  • Support company projects and team activities as assigned.
  • Help coordinate travel arrangements and meeting logistics.
  • Maintain confidentiality with sensitive company and client information.
  • Administrative Management

    • Prioritize and manage multiple projects and deadlines

  • Track tasks, follow up on commitments, and ensure timely completion of projects delegated by the President.
  • Assist with preparation of firm performance reports and business analytics.
  • Communication & Coordination

    • Serve as a point of contact between internal departments and external clients or vendors.

  • Ensure smooth information flow within the office.
  • Assist in preparing reports, spreadsheets, and presentations for management

    • Qualifications

  • Education : High school diploma required; Associate’s or Bachelor’s degree preferred.
  • Experience : 3-5+ years of administrative or office support experience required.
  • Skills :

    • Strong organizational and multitasking abilities.

  • Excellent written and verbal communication skills.
  • Proficiency in Google Suites or Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
  • Familiarity with office management software or systems.
  • Professional demeanor and ability to handle confidential information.

    • Work Environment & Benefits

  • Professional office environment with collaborative team culture.
  • Opportunities for career growth and development.
  • Competitive salary and benefits package, including public transportation reimbursement, paid time off, and 401k options.
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    Administrative Assistant • Boston, MA, US

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