Executive Administrative Assistant

Legal Executive Administrative Assistant

The Legal Executive Administrative Assistant is a key position that provides daily support in supporting their Leader to assist in accomplishing the key Company goals and initiatives by providing several forms of high-level support to Executives and across the organization. The Legal Executive Administrative Assistant performs work in a fast-paced environment, and must multi-task, treat confidential data and information with complete discretion, and exercise cross-functional and project management skills on a daily basis.

Job Duties / Responsibilities

• Provides administrative support to senior level executive, professionally representing the executive and the company
• Maintains business correspondence, including phone, regular mail and e-mails
• Coordinates the Executive's calendar and independently schedules appointments
• Screens incoming calls and correspondence and responds independently when possible
• Coordinates meetings, programs, and events by arranging for facilities and caterer, issuing information or invitations, coordinating logistics and event budget
• Prepares documents such as agendas, notices, minutes for meetings
• Creates and maintains database and spreadsheet files and acts as custodian of documents and records
• Arranges travel plans, itineraries, and compiles documents for travel-related meetings
• Prepares expense reports and manages overall department budget
• Prepares confidential correspondence, reports, and other documents
• Tracks department paid time off requests
• Assists with the new hire process, including correspondence with HR and scheduling interviews
• Legal invoice management
• Manages various ongoing projects as needed
• Complete other duties and projects, as assigned

Minimum Required Qualifications

Education

Years of Experience

Pay

This is an hourly position with wages starting at $37.50 and pays up to $51.50, based on experience and qualifications.

Benefits

All team members receive the following benefits while working for Life Time :

Full-time Team Members are eligible for additional benefits, including :

Life Time is a place for everyone. As an organization, we are committed to an inclusive, diverse and equitable workplace that respects and celebrates the unique contributions of each individual while ensuring we remain an equal opportunity employer that recruits, hires, trains and promotes based on merit and qualifications.