Executive Assistant

Job Description

Job Description

We are looking for an Executive Assistant to provide comprehensive support to an executive of a dynamic organization. This contract to permanent position requires someone who can act as a trusted gatekeeper and ensure seamless coordination of daily operations. The ideal candidate will thrive in a fast-paced environment while managing schedules, meetings, and other administrative tasks with precision and attention to detail. Responsibilities :

• Coordinate and manage the executive's calendar using Gmail, ensuring timely scheduling and adjustments.
• Organize meetings for leadership staff as needed, including managing logistics and invitations.
• Attend key meetings alongside the executive to take detailed and actionable notes.
• Assist with various human resources projects and initiatives as required.
• Submit expense reports and ensure accurate tracking of reimbursements.
• Prepare presentations and reports using Google Sheets and Google Suite applications.
• Maintain clear and accurate communication across Zoom and other platforms.
• Act as a primary point of contact for internal and external stakeholders, handling inquiries efficiently.
• Proficiency in Gmail and Google Suite, including Google Sheets.
• Experience managing calendars and scheduling appointments effectively.
• Strong administrative skills with attention to detail and organization.
• Ability to create well-structured presentations and reports.
• Familiarity with Zoom and virtual meeting platforms.
• Prior experience in submitting expense reports and tracking budgets.
• Excellent interpersonal communication and the ability to act as a gatekeeper for executive-level staff.
• Proven ability to handle multiple tasks in a fast-paced environment.

If you are interested please apply with your resume and call for additional details at 952-831-6020.