Executive Assistant

Job Description

Job Description

We are looking for a highly organized and proactive Executive Assistant to support senior leadership in a dynamic financial services environment. Based in Minneapolis, Minnesota, this role involves managing critical administrative tasks and providing seamless executive-level support. This is a long-term contract position, offering the opportunity to work closely with top executives and contribute to strategic operations.

Responsibilities :

• Manage and optimize executives’ calendars, ensuring all appointments, meetings, and events are scheduled efficiently.
• Coordinate complex travel arrangements, including booking flights, accommodations, and transportation.
• Prepare detailed itineraries and ensure all travel logistics are handled with precision.
• Organize executive meetings, including preparing agendas, taking minutes, and following up on action items.
• Handle expense reporting and reimbursement processes through the Concur platform.
• Serve as a reliable point of contact between executives and internal / external stakeholders.
• Assist in drafting and editing correspondence, presentations, and other carefully prepared documents.
• Maintain confidentiality while managing sensitive information related to executive operations.
• Proactively identify opportunities to streamline administrative processes and improve efficiency.
• Support additional administrative duties as needed to ensure the smooth functioning of executive operations.
• Minimum of five years of experience as an Executive Assistant or in a similar administrative role.
• Expertise in managing calendars and scheduling for senior-level executives.
• Strong skills in coordinating and arranging complex travel plans.
• Proficiency in using Concur for expense reporting and travel management.
• Exceptional organizational and multitasking abilities, with a keen eye for detail.
• Excellent communication skills, both written and verbal, with a meticulous and courteous demeanor.
• Ability to maintain discretion and handle confidential information responsibly.
• Proficient in Microsoft Office Suite and other relevant software tools.