Executive Assistant

Job Description

Job Description

Executive Assistant

Seattle, WA (*on-site four days a week, with one day at a satellite office in Puyallup )

Looking for an opportunity to apply your executive support skills in the real estate development sector? Our client, a local privately held real estate investor and developer is seeking an Executive Assistant to support their Corporate Leadership Team.

In this multifaceted role, you'll support the leadership team across various areas, including project management, timelines, and marketing endeavors.

The ideal candidate will have over five years of experience as an Executive Assistant in a highly confidential environment.

They should demonstrate strong self-motivation, professionalism, and proficiency in efficiently managing tasks within a dynamic corporate environment.

Executive Assistant Responsibilities :

• Manages executive communications, including call screening, mail handling, email responses, and interaction with partners and staff.
• Coordinates complex calendar management, collaborating with other executive assistants to optimize schedules.
• Tracks internal deadlines, sends reminders to teams for CIO and VPs, and arranges detailed travel plans and itineraries.
• Facilitates meeting support, including agenda preparation, material compilation, and follow-up tasks.
• Edits and prepares complex documents, presentations, and correspondence with high-level design and grammatical precision.
• Oversees corporate event planning and management, handling logistics such as venue booking, budgeting, and entertainment.
• Acts as a liaison for transactional documentation requiring CIO or VP review / execution between departments.
• Handles monthly corporate card reconciliations and expense reports for CIO and VPs, managing PTO requests and approvals.
• Utilizes internal systems to track personnel dates and assists with employee recognition efforts.
• Drafts social media posts representing the CIO and VPs.
• This role will be based in Seattle for four days a week and at their HQ in Puyallup for one day.

Executive Assistant Qualifications :

• Bachelor's Degree highly preferred.
• At least 5 years' experience as an Executive Assistant to senior management in a dynamic environment.
• Proficient in Outlook, Word, Excel, PowerPoint, Adobe, and InDesign. Willingness to learn company-specific software.
• Excellent planning, organizational and written and verbal communication skills
• Experience in design and marketing for visually appealing presentations.
• Resourceful problem solver capable of independent work in varied environments.
• Effective multitasker, able to prioritize tasks and work well under pressure.
• Familiarity with commercial real estate and financial terminology is advantageous.
• Occasional travel required (1-3 trips annually).
• Maintains strict confidentiality and exercises sound judgment in significant matters.

Benefits & Appreciation :

• Medical, Dental, Vision, Disability, and Life Insurance.
• 401K plan with matching.
• Health Care and Dependent Care Flexible Spending Account (FSA).
• Employee Assistance Plan (EAP)
• Paid time off and holidays.

Compensation : $70,000 - $90,000