Payroll Specialist
AprilaireMadison, WI, United States3 days ago
Job type
- Full-time
Job descriptionDeliver Accuracy : Ensure every employee is paid correctly and on time by processing and auditing payroll across multiple states. Protect Compliance : Keep AprilAire aligned with federal, state, and local wage laws, and lead updates when regulations change. Drive Transparency : Reconcile payroll data and produce timely reports that empower leadership decisions. Solve Problems : Investigate and resolve payroll discrepancies quickly, partnering with HR, Finance, and Operations. Champion Data Integrity : Validate labor data and maintain accurate employee records to support operational excellence. Strengthen Controls : Provide documentation for audits and internal reviews, safeguarding AprilAire's compliance. Enable Insights : Analyze payroll trends to improve accuracy and efficiency while supporting leadership reporting. Innovate Systems : Test and implement system enhancements and new pay codes to keep payroll processes cutting-edge. Protect Confidentiality : Maintain secure payroll records and handle sensitive information with the highest integrity. Elevate Service : Respond to employee payroll inquiries with professionalism and clarity, building trust across the organization. Lead Improvements : Recommend and implement process enhancements that boost efficiency and compliance. Be a Change Agent : Serve as a subject matter expert during new technology rollouts and regulatory changes. Bachelor's degree or Associate's degree and a minimum of 2 years of payroll experience. In lieu of a degree , a minimum 4 years of experience in payroll Comprehensive understanding of payroll processes, including multi-state regulations, compliance requirements, and timekeeping systems. Familiarity with federal, state, and local wage and hour laws, and the ability to interpret and apply complex regulations. Knowledge of payroll tax filings, W-2 processing, reporting requirements, and internal controls. Proficiency in payroll / HRIS systems and intermediate Excel functions (e.g., VLOOKUP, pivot tables). Strong analytical skills for reconciling payroll data, identifying discrepancies, and troubleshooting issues promptly. High attention to detail and accuracy in processing payroll and maintaining records. Excellent organizational and communication skills to meet deadlines and collaborate effectively with HR, Finance, and Operations. Customer service mindset to address employee inquiries professionally and accurately. Ability to test and implement system enhancements, support process improvements, and adapt to new technologies. Commitment to confidentiality and a team-oriented approach to working across department Bonus points : Manufacturing / union experience!
Overview
Join a rewarding team at AprilAire, a leader in premium, USA-made indoor air quality solutions. We're committed to innovation, growth, and creating healthier homes across America.
As a Payroll Specialist , you'll play a critical role in ensuring accurate and timely payroll for our growing organization while enjoying opportunities for professional development and advancement.
A few perks to this role :
- This role is hybrid onsite presence is required a few times a month at our East Washington location in downtown Madison, WI.
- Learn payroll from an almost 20 year RPC / AprilAire employee
- Gain exposure to union and non-union payroll.
- Support a new HRIS integration in partnership with HR
Responsibilities
Qualifications
LinkedIn Tag
Claudine Baccheschi #LI-CB1
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Payroll Specialist • Madison, WI, United States
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