Contract Administration Mgr I

What We Do In this role, the individual will perform advanced (senior-level) contract administration work supporting the mission critical functions of the agency’s Enterprise Procurement program.

Opportunities also include work on coordinating procurements for large scope, high-dollar, and / or multi-award contracts by defining requirements and developing, negotiating, and awarding contracts, as well as documenting and implementing process improvements, developing guidelines, policies, and procedures.

Duties include prioritization of work streams and setting standards for achieving procurement program goals. Additionally, this individual may purchase commodities and equipment of a specialized or complex nature, including Information Technology related goods and services;

complies with current purchasing policies and regulations and ensures state procurement procedures are followed. This is an opportunity to work under limited direction from the Enterprise Procurements Director with considerable latitude for the use of initiative and independent judgment.

Position SummaryThe ideal candidate will have the ability to highlight their strengths in the following functions : Coordinates Enterprise and Shared Technology Services / IT Commodities procurements on behalf of the Chief Procurement Office.

Makes recommendations on improving existing departmental guidelines, policies, and procedures; develops schedules, priorities, and standards for achieving procurement program goals.

• Ensures compliance with State of Texas procurement laws, regulations, rules, policies, and procedure.Oversees the distribution of bid invitations to vendors;
• reviews submitted proposals for administrative compliance.Oversees or prepares the scope of work, specifications, and conditions for new contracts;

prepares contracts; leads negotiations; and awards new contracts.Serves as a resource to other Contract and Vendor Management staff on escalated issues of an unusual nature.

Provides customer consultation, evaluates customer requirements, and advises in the development of contract specifications to achieve optimal balance between best value and cost savings;

includes conducting customer workgroups to gather input for use in developing RFO specifications.Performs other duties as assigned.

ADDITIONAL RESPONSIBILITIES Participates in training for and maintains required certification.May assign and / or supervise the work of others.

May review and analyze legislation related to procurement and contracting.May identify or forecast cost savings for initial contract, extensions, and amendments compared to previous contract.

Performs related work as assigned. Qualifications Education Graduation from an accredited four year college or university with major course work in business, public administration, accounting, management, or a related field.

Additional related experience may be substituted for the education on a year for year basis. Experience and Training Required Six years of experience in developing and implementing procurement-related processes, participating in, and developing solicitations, managing procurement projects, interacting with business units and legal counsel, and conducting vendor discussions.

Experience and Training Preferred Experience in state or government purchasing. Experience in information technology procurements.

Certifications / Licenses Certification as a Certified Texas Contract Developer (CTCD) must be obtained within six months of employment if not already certified, unless otherwise approved by Supervisor.

Certification as a Certified Texas Contract Manager (CTCM) must be obtained within one-year of employment if not already certified, unless otherwise approved by Supervisor.

Knowledge, Skills, and Abilities Knowledge of State of Texas procurement laws, regulations, rules, policies, and procedures.

Knowledge of laws governing state purchasing and Historically Underutilized Business program participation.Knowledge of purchasing methods and procedures, purchasing sources, prices, market factors, product characteristics and technical specifications.

Skill in analyzing and interpreting trade publications, literature, and manufacturer’s specifications.Ability to gather, assemble, correlate, and analyze facts and devise solutions to procurement challenges.

Ability to prepare and / or make presentations to the agency’s Board.Ability to establish and maintain effective and cordial working relationships at all organizational levels, including agency management, direct supervisors, co-workers, internal, and external customers.

Ability to work independently and as part of a team, and to support and contribute to a cohesive team environment.Ability to understand, follow, and convey brief oral and / or written instructions.

Ability to communicate both verbally and in writing, in a clear and concise manner.Ability to work a flexible schedule to meet required deadlines.

Ability to work under pressure and exacting schedules to complete assigned tasks.Ability to comply with all agency policies and applicable laws.

Ability to comply with all applicable safety rules, regulations, and standards. Computer Skills Proficiency in the use of a computer and applicable software necessary to perform work assignments e.

g., word processing, spreadsheets (Microsoft Office preferred). Other Requirements Regular and punctual attendance at the workplace.

Criminal background check. Working Conditions Frequent use of computers, copiers, printers, and telephones.Frequent standing, walking, sitting, listening, and talking.

Frequent work under stress, as a team member, and in direct contact with others.Occasional bending, stooping, lifting, and climbing.Occasional travel.