Accounts Payable Specialist

ABOUT FREIXENET MIONETTO USA

At Freixenet Mionetto USA, we don't just work with world-renowned sparkling wines - we build a workplace people are proud to be part of. Named one of the Best Places to Work in Westchester for two consecutive years, as well as Best Places to Work in New York State and in America in 2024, we're proud to say we are more than a company.

As the U.S. subsidiary of the globally acclaimed Henkell Freixenet, we represent an award-winning portfolio of iconic brands, including Mionetto Prosecco, Freixenet, Segura Viudas Cava, Gloria Ferrer, Korbel California Champagne Cellars, and more. Our portfolio spans legendary wine-growing regions across Italy, Spain, France, the U.K., that have contributed to winemaking history.

Our company culture thrives on collaboration, celebration, and growth. From engaging employee events year-round to continued learning opportunities for all employees, Freixenet Mionetto USA continues to invest in our team with generous benefits and more.

Come raise a glass with us and discover how you can add some sparkle to your career!

JOB DESCRIPTION

We're looking for a passionate, growth-oriented team player to join our team!

The AP Specialist position will work with employees across all areas of the organization, as well as communicate with external vendors, and have close interaction with the Director of AP & AR, working diligently to ensure all departmental needs are met. This role will primarily handle processing chargeback invoices payable to distributors and attending to AP inquiries and reconciliations.

The AP Specialist must be a well-organized team player and ensure accuracy across all tasks. This position will have both a day-to-day and ongoing impact on financial transactions, working closely with our distributor partners and our Sales organization. This role will be responsible for the daily maintenance and end-to-end process flow of our Concur Invoice system for distributor invoicing, which primarily supports the Accounting & Finance team, as well as responding to distributor and vendor inquiries.

Freixenet Mionetto USA is an energetic company seeking a passionate individual who will embrace change, find efficiency, and offer enhanced solutions.

RESPONSIBILITIES

• Act as Concur Invoice Administrator ensuring invoices flow through the system properly and into SAP; determine & validate G / L expense coding, and generate reports for distributor invoices issued to the organization
• Manage the Finance email inbox by addressing and submitting all invoices that come in according to internal deadlines and filing the respective emails.
• Responsible for the tracking of all Chargeback invoices, maintaining up-to-date commentary, and ensuring invoices get through the full approval process in a timely manner.
• Adhere to month-end close and other internal deadlines.
• Respond to distributor / vendor inquiries and reconcile aging statements; research and correct discrepancies by returning / acknowledging phone calls and e-mails promptly, and providing responses and resolutions swiftly.
• Maintain high level of communication with internal and external stakeholders, and build positive working relationships with distributor partners and vendors
• Manage multiple projects simultaneously and deliver timely results to a high standard.
• Maintain files and documentation accurately, in accordance with company policy.
• Provide support / assistance during internal and external audits.
• Develop process efficiencies surrounding all AP functions
• Perform special tasks and projects as needed.
• Generate reports for use by senior management, ensuring accuracy and timeliness
• Provide backup and coverage for the wider AP and AR team as needed

COMPETENCIES

REQUIRED EDUCATION AND EXPERIENCE

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

PHYSICAL DEMANDS

Requires the ability to sit at a desk for extended periods, working with computers and other office equipment. Ability to lift 40 lbs. as needed.

COMPENSATION & BENEFITS :

Freixenet Mionetto USA is an Equal Employment Opportunity Employer.

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