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Office and Client Coordinator
Office and Client CoordinatorFASTSIGNS #223301 • Toledo, OH, US
Office and Client Coordinator

Office and Client Coordinator

FASTSIGNS #223301 • Toledo, OH, US
30+ days ago
Job type
  • Full-time
Job description

Job Description

Job Description

Benefits :

  • Retirement Plan
  • Opportunity for advancement
  • Paid time off
  • Training & development

Now Hiring : Office & Client Experience Coordinator

FASTSIGNS Toledo | Full-Time | $17$20 / hr (based on experience)

At FASTSIGNS Toledo , we dont just create signs, we create impact. To keep our team running strong, were looking for an Office & Client Experience Coordinator who will be the backbone of our operations and an ambassador to our clients.

This isnt your typical admin job. Were looking for someone who is organized, personable, and loves solving problems before they become problems. Youll handle the nuts and bolts of the office, from QuickBooks entries to payroll hours, while also being the friendly voice that greets clients and visitors.

What Youll Do

  • Answer phones and welcome clients / visitors with professionalism and positivity
  • Manage payroll hours entry, AR collections, deposits, and reconcile accounts
  • Enter vendor invoices into QuickBooks and handle W9 collections / reporting to CPA
  • Oversee city tax & sales tax reporting
  • Coordinate insurance quotes, COIs, and license applications
  • Keep the office organized (mail, filing, records, etc.)
  • Support the team with day-to-day operations and occasional projects

    • What Were Looking For

  • Mid-level experience : youve handled office / admin work before and are confident with QuickBooks Online & GSuite
  • Problem-solver : you see challenges as opportunities to make things smoother
  • Personality + professionalism : comfortable on the phone and in person, youre approachable and reliable and we want to hear your smile!
  • Tech savvy : confident using computers, spreadsheets, and cloud-based systems
  • Growth mindset : open to advancing into sales or higher-level admin opportunities

    • Why Work With Us?

    At FASTSIGNS Toledo , we live by our Core Values : Teamwork, Creativity, Impact, Challenge, and Growth. Were a collaborative crew that builds cool things together, and we need the right office backbone to keep it all moving.

    Perks & Pay :

  • $17$20 / hr, based on experience
  • MondayFriday schedule, no weekends
  • Paid holidays & PTO after 90 days
  • Simple IRA plan after 1 year
  • Free coffee + the occasional doughnut

    • If youre ready to be the heartbeat of our office and thrive in a role where every day brings something new, wed love to meet you. Apply today!

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    Office Coordinator • Toledo, OH, US

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