Fund Operations

Senior Associate Fund Operations

Posting Duration : This posting will be up through the middle of April, 2024 unless it is extended to find the right candidate.

Position Summary

The position will help manage the day-to-day operations of Forum Capital Advisors ( FCA ) and its investment offerings. The Associate will assist in overseeing fund operations and support Investor Relations, while also documenting and implementing best practices and assisting with the regulatory compliance of all investment vehicles.

The employee will contribute to ensuring the efficient and effective operations of all FCA fund offerings and assist with third-party vendor management and regulatory compliance.

This position reports directly to the Chief Operating Officer of FCA.

Key Responsibilities :

• Administer the day-to-day operations of FCA’s fund offerings which consist of both public (1940-Act) and private closed end funds
• Identify and communicate liquidity needs of funds including capital calls, redemptions, and financing, as applicable
• Oversee Income Fund’s daily NAV reporting process, coordinating with service providers accordingly
• Work with third parties including transfer agent, fund administrator and custodians to assist with fund purchases, redemption offers and distributions
• Coordinate distribution payments and corresponding communications
• Assist with the processing of membership sales, investor transfers, and general investor inquiries
• Oversee the accuracy of data provided via the funds’ investor portal
• Provide assistance to investors and intermediaries with completing subscription documents, funding of capital calls, transfers, and other general maintenance items, as needed
• Prepare materials for and moderate fund Valuation Committee meetings
• Pro-actively document, implement and help enforce operational best practices, policies, and procedures, as needed
• Coordinate with external vendors and internal employees / teams (fund administration, legal, compliance, fund accounting, etc.) on an ongoing basis
• Assist the Chief Compliance Officer with various routine regulatory filings
• Prepare reporting to management, outside vendors, and the Board of Trustees (if applicable) as needed
• Provide pro-active guidance on issues with fund operations, vendor service performance and other concerns
• Manage the calculation and approval process of fund capital calls and distributions, along with corresponding investor reports
• Assist in responding to audit and regulatory requests, as needed
• Work with the entire FCA team to onboard / launch new products, as applicable
• Assist with fund collateral reporting documents monthly and quarterly updates
• Help with the organization and management of departmental shared file system, third party content and market databases
• Other ad-hoc duties as needed and assigned

Skills & Qualifications :

• Minimum combined 5 years of 40-Act and / or private fund operations experience
• Experience with 40-Act Funds required. Private, closed-end funds, securities, and NAV REIT structures would be a plus.
• Familiarity with applicable SEC and FINRA regulations
• Experience in overseeing fund administrators, valuation services providers, and other third parties
• Experience as an effective and results driven project manager
• Strong sense of ethics, integrity, honesty, and initiative
• Ability to collaborate and work with other FCA employees and external service providers

Education & Technical Skills :

• Bachelor’s degree in accounting, finance, or business administration (or equivalent work experience) required
• Advanced Proficiency in Microsoft Suite : Word, PowerPoint, Excel

Competencies :

To perform this job successfully, the individual should demonstrate the following competencies :

1. Achievement Focus : Demonstrates persistence and overcomes obstacles; measures self against standard of excellence; recognizes and acts on opportunities;

sets and achieves challenging goals; takes calculated risks to accomplish goals.

2. Business Acumen : Understands business implications of decisions; displays orientation to profitability; demonstrates knowledge of market and competition;

aligns work with strategic goals.

3. Judgement : Displays willingness to make decisions; exhibits sound and accurate judgment; supports and explains reasoning for decisions;

includes appropriate people in decision-making process; makes timely decisions.

4. Strategic Thinking : Adapts strategy to changing conditions; analyzes market and competition; develops strategies to achieve organizational goals;

identifies external threats and opportunities; understands organization’s strengths & weaknesses.

5. Leadership : Exhibits confidence in self and others; inspires respect and trust; motivates others to perform well; reacts well under pressure;

shows courage to take action .

6. Change Management : Builds commitment and overcomes resistance; communicates change effectively; develops workable implementation plans;

monitors transition and evaluates results; and, prepares and supports those affected by change.

7. Planning & Organization : Integrates changes smoothly; plans for additional resources; prioritizes and plans work activities;

sets goals and objectives; uses time efficiently; and, works in an organized manner.

8. Business Ethics : Inspires the trust of others; keeps commitments; treats people with respect; upholds organizational values;

works with integrity and ethically.

In addition to the above job-specific competencies, all Forum employees are expected to demonstrate these Forum core competencies :

1. Adaptability : Accepts criticism and feedback; accustomed to a culture of rapid and constant change and easily adjusts to changing priorities and conditions;

manages competing demands.

2. Innovation : Develops innovative approaches and ideas; displays original thinking and creativity; generates suggestions for improving work;

meets challenges with resourcefulness.

3. Collaboration : Recognizes and cultivates strong interpersonal relationships and cross-functional collaborations; generates value and uses motivation to influence and create change;

seeks not to control but to inspire; facilitates dissemination and sharing of knowledge and information.

4. Accountable : Keeps and follows-through on commitments; readily takes ownership of achieving results by exhibiting responsibility and initiative;

displays open, proactive communication that builds trust.

5. Initiative : Asks for help when needed; looks for and takes advantage of opportunities; seeks increased responsibilities;

takes independent actions and calculated risks; undertakes self-development activities; volunteers readily.

6. Respectful : Displays integrity and honesty; maintains professional demeanor and composure in tense situations; exhibits fairs and generous behavior;

readily owns up to mistakes and admits when wrong; strives to get it right ; displays loyalty even when tough to do so.

Forum Values :

Blaze the Future. Take initiative. Push what’s possible. Own your path but stay nimble. Embrace change, take risks and always challenge the status quo. (Entrepreneurial)

Dare to be clear. Certainty is impossible, but clarity is essential. Eliminate the noise and focus your strategy to achieve something better, something great. (Clear)

Stay open. Have the courage to make yourself vulnerable. Communicate honestly and respectfully. Share mistakes and trust one another.

Vulnerable, Transparency)

Make it better together. Go all in. Get messy. Welcome new ideas and share yours freely. Be a sponge. Bump heads. Talk it out.

Listen. Learn. Repeat. (Collaborative)nother. (Vulnerable, Transparency)

Physical Demands :

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel;

reach with hands and arms; stoop, kneel, crouch, or crawl and talk or hear. The employee must occasionally lift and / or move up to 25 pounds.

Specific vision abilities required by this job include close vision.

Work Environment :

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

Compensation Information : Base salary range is $90,000 to $120,000. This range is estimated for this role; actual pay may be different.

Benefits for full-time employees include medical, dental, vision, life insurance, long-term and short-term disability insurance, employee assistance program, Health Savings Accounts, Flexible Spending Accounts, 401(k) with company match program, 12 paid company holidays, self-managed PTO, anniversary milestone program / awards, gift matching program.