Accounts Payable Specialist

Accounts Payable Specialist

Location : Summit, NJ

Compensation : $65,000-$80,000 (commensurate with experience)

Schedule : On-site (Not a remote position)

About Our Client

Our client is a private educational institution in Summit, NJ committed to academic excellence, community values, and service. We are seeking a reliable and detail-driven Accounts Payable Specialist to join our Business Office. This position requires strong communication skills, consistent follow-through, and the ability to support a high volume of faculty and staff requests in a professional and service-oriented manner.

Position Overview of Accounts Payable Specialist :

The Accounts Payable Specialist will manage vendor payments, support budgeting processes, assist with system implementations, and ensure compliance with purchasing and reporting requirements. This role works closely with the Director of Finance and the CFOO and plays a key part in maintaining smooth financial operations across the school.

Key Responsibilities of Accounts Payable Specialist :

Process all vendor payments and maintain clear, timely communication with vendors, faculty, and staff

Assist faculty and staff with reviewing actual vs. budgeted expenses and responding to purchasing inquiries

Prepare and file 1099s , ensuring all school purchasing procedures are followed

Help launch, test, and implement a new online purchasing system

Support the Director of Finance and CFO with ad hoc and ongoing special projects

Embrace and learn AI tools to enhance workflow, efficiency, and accuracy

Create and manage journal entries as needed

Preferred Experience

Experience with Blackbaud Accounts Payable , General Ledger , and Paymerang platforms (preferred, not required)

Prior experience supporting financial or business operations in a school or nonprofit environment is a plus

Qualifications of Accounts Payable Specialist :

Bachelor's degree in Accounting, Finance, Business, or a related field

Strong communication and interpersonal skills , with the ability to collaborate effectively with a large and diverse staff community

Proficiency in Microsoft Office , especially Excel, Word, and Outlook

Highly organized, detail-oriented, and able to manage multiple tasks and deadlines