Executive Assistant

Executive Assistant II (149919-1)

Bellevue, WA-98109

6 months, potential for extension or conversion based on performance and business needs

Schedule : M-F 9-5

5 days per a week in office

Daily Schedule 40 hours

Number and Type of Interviews : 2 rounds of zoom interviews w / Senior EA and 1 of the directors.

Job Description

Client is seeking a highly motivated and customer obsessed Executive Assistant to support the Director's of Finance Operations Accounting and Risk. This is an important area for them requiring strong focus and execution. The role will be responsible for a high volume of tasks including complex calendar management and scheduling, effectively prioritizing amidst a flood of information and requests ensuring appropriate level of urgency is given, monitor / track VPs meetings, priorities and emails and act as proxy when necessary, manage travel (domestic and international) and expenses and all administrative support functions for this office. This role is also responsible for managing multiple tasks and action items (documentation, follow up and preparation) for the Directors ensuring appropriate and timely action on deliverables.

Qualifications :

Successful candidates will possess the ability to complete a high volume of tasks and projects with little to no guidance, have impeccable attention to detail, make smart and timely decisions, and react with appropriate levels of urgency to situations and events that require quick response or turnaround. The ideal candidate will also have exceptional verbal and written communications skills, and the ability to switch gears at a moment's notice. High levels of integrity and discretion in handling confidential information is a must and a high degree of professionalism in dealing with senior professionals inside and outside the company is required.

At least two years of college required, bachelors degree preferred – any degree

6+ years of experience supporting senior management (Directors, VPs, Senior VPs or CEOs) and excellent PC skills, including strong working knowledge of Microsoft Office and Outlook tools.

Required : Experience with calendaring, travel booking and expenses

Required : Microsoft office, outlook, zoom

Nice to have concur, BCD travel

Nice to have experience working in a big company with multiple EA's, collaborating with others,

Longevity in a role, 2-3 years a time – plus

Previous EA experience with client – plus

Story Behind the Need – Business Group & Key Projects

Justification for Request : support for 2 directors

Work that will not get completed without this resource(s) : calendaring, travel booking, expense reporting for two directors

Tell me more about what your business group does.

• Finance operation, AP AR, Payroll, risk, tech, procurement,

Supporting 2 directors, 1 owns accounting globally, 1 owns risk / internal auditing globally

Typical Day in the Role

What will be the contractors level of interaction with the team?

Working with EAs from other teams for scheduling.

Compelling Story & Candidate Value Proposition

Selling point : fast paced, everyday is different, deal with ambiguity, love curiosity and being part of a team and making connections,

Candidate Requirements

LP's – bias for action, learn and be curious, deliver results

KPI's – successfully booking trips, expenses, calendaring, making improvements in processes as needed.

Top 3 must-have hard skills

1 At least two years of college required, bachelors degree preferred – any degree

2 6+ years of experience supporting senior management (Directors, VPs, Senior VPs or CEOs)

3 Required : Experience with calendaring, travel booking and expenses

Required : Microsoft office, outlook, zoom