Executive Assistant II

Executive Assistant

At Blue Origin, we envision millions of people living and working in space for the benefit of Earth. We're working to develop reusable, safe, and low-cost space vehicles and systems within a culture of safety, collaboration, and inclusion. Join our team of problem solvers as we add new chapters to the history of spaceflight! This role is part of Blue Origin Operations, which is comprised of Integrated Supply Chain, Test Operations, Safety, Quality, and Mission Assurance. This includes Manufacturing and Supply Chain support across all Blue Origin facilities. We are currently looking for an Executive Assistant to apply their high energy, technical expertise, leadership skills, and commitment to quality to positively impact safe human spaceflight. Passion for our mission and vision is required! The ideal candidate will have demonstrated an ability to earn trust, maintain positive and professional relationships, and contribute to a culture of inclusion, all while maintaining the confidentiality of high-level systems and operations. As an Executive Assistant supporting multiple Vice Presidents, you will be part of a small, passionate, and accomplished team of experts supporting the development and operation of human spaceflight vehicles. This role requires strong attention to detail, organizational skills, the ability to work independently as well as a team environment, and communicate effectively. As a key member of the leadership team, you will assist with general business unit activities, including events, communications, and meetings.

Responsibilities :

Executive support - Work closely and effectively with senior management to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Exercise good judgment while maintaining a realistic balance among multiple priorities.

Calendar - Manage a very active calendar of appointments. Plan, coordinate and ensure the schedule is followed and respected. Provide gatekeeper and gateway role, creating win-win situations for direct access to executives.

Travel - Arrange sophisticated and detailed travel plans, itineraries, and agendas; compile documents for travel-related meetings. Complete expense reports in a timely manner, while following and implementing policy.

Writing & Editing - Compose and prepare draft documents and correspondence that are sometimes confidential. Review customer facing white papers and proposals for quality and grammar.

Tasks - Successfully complete tasks and critical aspects of deliverables such as assisting in strategic planning, workforce estimates, and other annual planning activities.

Organization - Using strong organizational skills, perform and prioritize multiple tasks seamlessly with excellent attention to detail. Prioritize conflicting needs. Handle matters expeditiously and proactively, following through on requirements to successful completion, often with deadline pressures. Adapt to challenging demands in a fast-moving environment.

Personnel - Using strong communication skills, establish relationships with team members.

Meeting and Event planning and execution - help plan, run, and execute large events. Manage and facilitate meetings.

Problem Solving - Demonstrate proactive approaches to problem-solving with strong decision-making capability. Demonstrate high attention to detail and flawless execution.

Minimum Qualifications :

Highschool diploma or equivalent

5 - 7 years of experience supporting senior level executives

Intermediate proficiency in Microsoft Office (Outlook, Word, Excel, and Power Point) Strong