Executive Assistant

Executive Assistant To The SVP And Gm, Americas Sales

Okta is The World's Identity Company. We free everyone to safely use any technology, anywhere, on any device or app. Our flexible and neutral products, Okta Platform and Auth0 Platform, provide secure access, authentication, and automation, placing identity at the core of business security and growth. At Okta, we celebrate a variety of perspectives and experiences. We are not looking for someone who checks every single box - we're looking for lifelong learners and people who can make us better with their unique experiences. Join our team! We're building a world where Identity belongs to you. We believe in building connections between people and technology. It won't be easy, but we're building the team to make it possible. Will you join us?

At Okta, our Executive Assistants provide a wide array of administrative, logistical, and project-related support to their Executives. We are looking for an Executive Assistant to be a trusted business partner to our SVP and GM, Americas Sales. As a true business partner, you will be a huge part of the organization's success. This role has a high amount of visibility and works cross-functionally across the company.

Duties And Responsibilities

Calendar management - the ability to prioritize and deconflict multiple requests and shift priorities daily, coordinate all meetings, including but not limited to team meetings, offsite meetings, including customer, partner, investor, media and analyst meetings across global time zones

Manage the daily schedule of the Executive; coordinate domestic and international travel, process expense reports and assist with management of budget needs

Own and help manage the rhythm of the business in close partnership with the Executives and teams, including agenda management, notes, logistics, and follow-ups

Schedule and coordinate logistics for meetings, conferences and special events (onsite & offsite)

Acts as a liaison for assigned executives, relaying and exchanging information with others including : Senior leaders, customers and clients, and other organizations or constituents

Anticipate the Executive's needs and proactively assemble the appropriate people and resources to solve problems

Field incoming requests; exercise strong judgment and discretion with highly confidential information

Lead, drive and execute on various team events, socials, offsite meetings, etc

Presentation support : create basic slides, agendas, and presentations from outlines provided

Work cross-functionally to ensure communication is efficient and clear between teams

Organize, prioritize and coordinate multiple work activities with demonstrated ability to meet deadlines

Providing backup support for other AAs / EAs in the department

Qualifications

A minimum of 4+ years work experience in the capacity of an Administrative Assistant supporting multiple remote executives while reporting to a VP level executive. Expectation of complete confidentiality on all business matters

Ability to actively manage projects in a fast-moving, high-pressure environment

Flexibility in working independently or partnering with a variety of teams

This is not a 9-to-5 position due to the rapid nature of the business; Flexibility to support during out-of-office hours is required

Flexibility to travel as needed (up to 20%)

Proven ability to interact in a professional manner with Executives, Customers, Prospects, Board Members, Investors, and Internal Team

Ability to be flexible in response to changing priorities and needs

Experience with web-based scheduling and collaboration tools

Extensive experience with the arrangement of complex schedules and logistics, at times, across multiple time zones

Ability to work on multiple projects, lead priorities and accurately set expectations

Extraordinary time management skills and attention to detail