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Project Administrator

Project Administrator

Alpine Solutions GroupColumbus, OH, US
1 day ago
Job type
  • Full-time
Job description

Must be eligible to work in the United States, unable to provide sponsorship at this time.

Must Haves :

  • 2–5 years of experience in project administration, controls, or accounting.
  • Exceptional attention to detail — accuracy is non-negotiable in this role.
  • Strong organizational skills and ability to manage multiple priorities.
  • Proficiency in Microsoft Office Suite (Excel, Word, Outlook); Procore or MS Project a plus.
  • Experience with financial tracking, forecasting, or project reporting preferred.
  • Excellent written and verbal communication skills.
  • Bachelor's degree in Business, Accounting, Legal, Construction Management preferred.

Day to Day :

The Project Administrator is responsible for supporting the project team by ensuring that project documentation, schedules, and financial tasks are accurate, current, and completed in a timely manner. This role plays a critical part in project controls — assisting with schedules, budgets, forecasting, invoicing, and reporting — to keep large-scale industrial projects on track. The Project Administrator ensures that the project team has accurate data and well-organized documentation to make informed decisions, while coordinating financial and communication matters between operations, procurement, and accounting.

Planning & Scheduling :

Assist PMs in preparation and updates of detailed project schedules.

Issue regular schedule updates to project participants.

Cost Control

  • Support development and maintenance of project budgets.
  • Document expenditures, committed costs, and cost-to-date.
  • Track forecast-to-complete, budget changes, and contingency use.
  • Issue regular budget reports to project participants.

    • Progress Monitoring

  • Assist in preparation of earned value and schedule progress reporting.
  • Compare actual vs. budgeted progress and highlight variances.

    • Change Management

  • Support preparation and management of client and supplier change orders.
  • Update budgets to reflect awarded and denied changes.
  • Maintain and update Action Item Register.
  • Ensure approvals and documentation are in place for all changes.

    • Document Control

  • Maintain accurate project documentation, including contracts, drawings, submittals, and change orders.
  • Distribute and track drawings, vendor submittals, and manuals.
  • Take minutes in project meetings, issue promptly, and update action registers.

    • Reporting & Communication

  • Assist in preparing project status reports, including budget, schedule, earned value, and risks.
  • Coordinate project meetings on behalf of PMs.
  • Manage RFIs from vendors, suppliers, and subcontractors.

    • Invoicing & Financial Administration

  • Assist in preparing invoice submittals and justifications to clients.
  • Track vendor and subcontractor invoices and payment applications.
  • Coordinate with finance / accounting to ensure accurate monthly reporting

    • Please reply back with an updated resume if you or someone else you know is interested. Thank you.

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    Project Administrator • Columbus, OH, US