Accounts Payables Department Manager

Job Description

Job Description

Salary : Ranges between $25.00 per hour to $35.00 per hour

ABOUT ENTERPRISE MANAGEMENT :

Enterprise Management is a full-spectrum consulting and management firm specializing in back-office operations, financial infrastructure, and executive oversight for health and human services organizations. We provide strategic support to affiliated companies through contractual partnerships, optimizing operations and maintaining compliance across multiple industries including behavioral health, primary care, real estate, supportive housing, and food service.

Our goal is to relieve mission-driven companies of administrative burden by overseeing financial and operational systems that allow leadership teams to focus on quality care and innovation.

DISCLOSURES :

The specific statements shown in each section of this job description are not intended to be all-inclusive. They represent typical elements and criteria considered necessary to perform the job successfully. The jobs responsibilities / tasks may be modified and / or expanded over time. Company will inform the personnel member when changes in the respective job description are made.

COMPANY WEBSITE : https : / / enterprisemanagement.org /

COMPANY PHONE NUMBER : (667) 309-5345

HUMAN RESOURCES PHONE NUMBER : (667) 309-5345 ext 10

POSITION TITLE : Accounts Payables Manager

ALTERNATE TITLE(S) : AP Manager, Disbursements Manager, A / P Department Manager

COMPANY : Enterprise Management Solutions, Inc. (in support of all customer companies under contract)

DIVISION : Accounting & Finance

DEPARTMENT : Accounts Payables

UNIT : n / a

BENEFITS PACKAGE : Paid time off; health, dental, and vision insurance reimbursement; professional development support.

WORK SCHEDULE : Monday Friday, 8 : 00 AM 5 : 00 PM

ACCOUNTABLE TO : Controller or Chief Financial Officer (CFO, in absence of Controller)

ACCOUNTABLE FOR : All staff who have duties associated with accounts payable activities and performance across all customer companies under contract.

CLASSIFICATION : W-2 employee; full-time hourly

COMPENSATION RANGE : Ranges between $25.00 per hour to $35.00 per hour, commensurate with experience and qualifications

ANTICIPATED TRAVEL : Up to 10% of the time (interoffice and site-based meetings)

SUMMARY OF POSITION RESPONSIBILITIES :

The Accounts Payables Manager is responsible for overseeing all aspects of accounts payable and disbursement processes across the companies serviced by Enterprise Management. This includes vendor invoicing, payment processing, staff reimbursements, and maintaining accurate financial records in accordance with GAAP, regulatory standards, and internal policy.

This role supports all industries under Enterprise Managements oversight, including behavioral health, supportive housing, food services, and real estate. The manager ensures payments are timely, accurate, and appropriately authorized, while working closely with vendors, department heads, and the finance team to maintain strong internal controls.

The AP Manager plays a vital role in cash flow management, vendor relations, and expense accountability across the organization.

SCHEDULED DUTIES AND RESPONSIBILITIES :

• Manage full-cycle accounts payable operations across all affiliate entities, including processing invoices, matching purchase orders, and ensuring proper approvals
• Oversee and verify vendor payments, reimbursements, stipends, contractor invoices, and recurring expenses
• Coordinate payment schedules to optimize cash flow and maintain healthy vendor relationships
• Reconcile accounts payable balances and vendor ledgers monthly to ensure accurate financial reporting
• Supervise and train AP support staff, including assigning responsibilities, monitoring workloads, and ensuring timely processing
• Maintain and enforce internal controls for invoice approval, expense coding, vendor onboarding, and disbursement authorization
• Ensure timely processing of 1099s and year-end tax forms in compliance with IRS regulations
• Collaborate with program directors and department leads to clarify budget allocations, invoice discrepancies, and payment expectations
• Track and resolve payment issues, vendor disputes, or duplicate entries quickly and professionally
• Maintain accurate vendor records, contracts, and W-9 documentation
• Ensure the consistent application of payment terms and company policy for all vendors and contractors
• Assist with the preparation of cash flow forecasts and AP aging analysis reports
• Support the Controller or CFO in annual audits, internal reviews, and documentation gathering for compliance purposes
• Maintain accurate, timely data in accounting platforms and enterprise systems (e.g., QuickBooks, Sage Intacct, NetSuite, or other systems in use)

UNSCHEDULED DUTIES AND RESPONSIBILITIES :

PHYSICAL DEMANDS :

WORKING CONDITIONS :

COMPETENCIES AND SKILLS :

LEVEL OF EDUCATION / TRAINING / QUALIFICATIONS :