Financial Planning & Analysis (Fpa) Analyst
Under the general direction of the Senior Director of Budget and Planning, the Budget Team prepares and oversees the development and management of the Library's operating and capital budgets, maintains multi-year financial plans, and supports managers throughout the Library by providing budget analyses, and advises the Development and Government Affairs Offices in the preparation of private and government funding proposals. The Fpa Analyst role reports to the Associate Director, Financial Planning & Analysis and plays a key part in analyzing the Library's strategic financial plans, and annual operating budgets. The ideal candidate will have strong budgeting experience, familiarity with accounting processes, and excellent analytical and communication skills.
We are looking for someone we can count on to :
Own :
- The responsibility for assisting with the preparation and development of the Library's multi-year financial plan (FIN PLAN), and annual operating budget
- The reconciliation and maintenance of financial data from multiple sources (e.g., Workday, TM1) to support FIN PLAN, annual budget process, and reporting
Teach :
Other budget team members on the use of internal budget documents, templates, and reporting toolsLearn :
The Library's budget preparation processes and principles of multi-year financial planningAnd support the implementation and optimization of Workday Adaptive Planning, including report creation and system testingDevelop a solid understanding of fund accounting (restricted / unrestricted), forecasting, and variance analysisNYPL's budget structure, achieve Workday proficiency in budgeting, build relationships with library clients, integrate into the Budget team and demonstrate curiosity about library operations from a budget perspectiveImprove :
The integration between Workday and Workday Adaptive Planning, improving efficiency in reporting and optimizing the Library's financial planning processesSome expectations for this role are that within :
1 month , this person will :
Develop an understanding of NYPL's budget structure, achieve Workday proficiency in budgeting, build relationships with library clients, integrate into the Budget team and demonstrate curiosity about library operations from a budget perspective3 months , this person will :
Deliver analysis of budget performance, including monthly budget-to-actual results for assigned portfolios, and use prior-year and quarterly actuals to forecast fiscal year-end resultsSupport the implementation of Workday Adaptive PlanningAssist with the budget preparation documents6 months and beyond , this person will :
Assist in budget prep tools to aid in developing the annual operating budgetSupport in the creation of Finance Committee meeting materialsDeepen client relationships through trend analysis in reportsResponsibilities
Support the Sr. Director of Budget and Planning, Director of Budget and Capital Finance, and Associate Director in FP&A in developing and preparing the annual operating budget and multi-year financial planCompile and reconcile financial data from various sources (Workday, TM1, and internal databases) to support planning and decision-makingPerform monthly and quarterly budget-to-actual variance analyses and identify key drivers of financial performanceMonitor spending and funding utilization across nearly 1000 funding sources, proactively flagging issues such as unspent revenue or over-budget variancesCollaborate with the Associate Director on budget documentation and reconciliation tasksProvide budgetary client support to assigned portfoliosCollaborate with Accounting, Procurement, Development, and Government Relations on various Library initiatives and grants proposalsCollaborate with Accounting to ensure budget methodologies align with financial statement practicesSupport the optimization of Workday Adaptive Planning, including report generation and data validationUndertakes related duties as required to support the Budget Office and the Library's financial management objectives, including special projects and financial researchPerform other duties as assigned