Administrative Assistant to Legal and Compliance

A leading global investment management firm is seeking a detail-oriented and proactive Administrative Assistant to support its Legal & Compliance department. This individual will work closely with attorneys and compliance professionals, providing administrative, operational, and light compliance support in a fast-paced, highly professional environment.

The ideal candidate brings 3+ years of administrative experience, exceptional organizational skills, a strong sense of discretion, and the ability to manage multiple priorities with precision. This is an excellent opportunity for a polished and motivated professional looking to contribute within a sophisticated, team-oriented culture.

Key Responsibilities

Provide day-to-day administrative support, including heavy calendar management, phone coverage, filing (both digital and physical), and document organization

Assist with database and document management, including processing, updating, and maintaining records, reports, and department systems

Manage invoice processing and billing coordination, including liaising with external legal vendors to ensure timely receipt, verification, and approval of invoices

Track attorney licensing requirements, bar memberships, and related compliance documentation

Coordinate domestic and occasional international travel arrangements, including detailed itineraries and logistics

Prepare and reconcile expense reports for the Legal & Compliance team

Assist with internal team events, department meetings, and ad-hoc projects

Provide backup reception coverage as needed, ensuring professional front-office representation and support (5 days onsite; early morning start required)

Qualifications

Minimum 3 years of administrative experience, preferably within financial services, legal, or another highly regulated environment

Bachelor’s degree strongly preferred

Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

Exceptional attention to detail, accuracy, and document management discipline

Strong verbal and written communication skills; polished and professional demeanor

Ability to work methodically, maintain structure, and meet deadlines in a fast-moving environment

Proactive, discreet, and capable of handling sensitive information

Team-oriented with a collaborative mindset and willingness to support colleagues when needed

Compensation & Benefits

Base salary : $75,000 - $90,000 (commensurate with experience)

Annual discretionary bonus

Comprehensive medical, dental, and vision insurance

401(k) with employer contribution

Generous paid time off and firm holidays

Opportunity to take ownership of office operations and contribute to a high-caliber, collaborative team

Compensation :

$75,000-$90,000 per year