Accounts Payable Specialist

Accounts Payable Specialist

We are looking for a detail-oriented Accounts Payable Specialist to join our team on a contract basis in Austin, Texas. This role is pivotal in managing vendor invoicing, ensuring accurate financial recordkeeping, and supporting the overall accounting operations. The ideal candidate will bring exceptional organizational skills, strong attention to detail, and a commitment to meeting deadlines.

Responsibilities :

Oversee the invoicing process, including monitoring the accounts payable inbox, entering vendor invoices accurately into the accounting system, and reconciling statements.

Maintain vendor records by entering new vendor information, ensuring proper documentation of W-9 and tax identification details, and assisting with year-end 1099 and 1099c processing.

Deliver outstanding customer service to internal and external stakeholders, including vendors, customers, partners, and contractors.

Build effective relationships across departments to support business needs and adapt accounting processes to align with organizational changes.

Prepare documentation and provide assistance during external audits.

Manage bank balances, initiate transfer requests, and support cash reconciliation efforts in collaboration with the accounting team.

Facilitate weekly vendor payments and ensure timely completion of accounting close, reporting, and other financial requirements.

Assist in documenting, maintaining, and enforcing company policies and internal controls.

Participate in special projects and provide support for ad-hoc tasks as assigned.

Requirements :

Proficiency in accounts payable processes, including invoice management and vendor relations.

Solid understanding of accrual accounting principles and experience with Form 1099 preparation.

Familiarity with purchase orders and vendor management systems.

Hands-on experience with NetSuite or similar accounting software.

Strong skills in account reconciliation and financial reporting.

Advanced proficiency in Microsoft Excel for data analysis and recordkeeping.

Demonstrated ability to manage multiple tasks while maintaining accuracy and meeting deadlines.