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Bookkeeper / Administrative Assistant

Bookkeeper / Administrative Assistant

Barracuda Staffing & ConsultingTulsa, Oklahoma, United States
30+ days ago
Job type
  • Full-time
  • Quick Apply
Job description

A well-established nonprofit organization is seeking a reliable and detail-oriented Bookkeeper / Administrative Assistant to join their small, mission-driven team.

This is a full-time, hourly position offering consistent weekday hours and a supportive, community-focused work environment. The role combines day-to-day bookkeeping responsibilities with general administrative support and is ideal for someone who thrives in a collaborative, people-centered workplace.

Working closely with the in-house Staff Accountant, this individual will assist in handling financial transactions, preparing reports, and supporting the team with organizational and event-related tasks. While not a high-level accounting role, accuracy, accountability, and professionalism are essential.

Pay : $18–$22 / hour

Schedule : Monday–Friday 8a-5p (some overtime may be required)

Key Responsibilities :

Bookkeeping :

  • Prepare bank deposits and record them in the membership accounting system.
  • Process invoices, prepare checks, and manage payment activity (credit card / ACH).
  • Generate monthly member statements and year-end donor receipts.
  • Assist with 1099 preparation and year-end reporting.
  • Perform monthly bank reconciliations and create financial reports.
  • Maintain updated vendor documentation.
  • Attend and support monthly Finance Committee meetings.

Administrative Support :

  • Provide front office coverage and phone support as needed.
  • Manage filing, mailing, and email communication tasks.
  • Update weekly emails and the organization’s website with events and service info.
  • Schedule off-duty officers for events and coordinate custodial services.
  • Support staff during holiday celebrations and special events.
  • Collect RSVPs and payments for programs and dinners.

    • What We’re Looking For :

  • Experience in bookkeeping, accounts payable / receivable, or related administrative work.
  • Prior experience in a nonprofit or mission-driven setting preferred.
  • Strong attention to detail, time management, and communication skills.
  • Comfortable working closely with a small team.
  • Professional, friendly, and respectful of diverse backgrounds and cultures.
  • Self-starter who takes initiative and contributes positively to team dynamics.
  • Must have no financial-related background issues (minor older offenses may be considered with transparency).

    • Benefits (after waiting period) :

  • Medical, dental, and vision insurance.
  • Life and disability insurance.
  • SIMPLE IRA retirement plan.
  • Supportive, inclusive work culture with long-term growth potential.

    • Ready to make an impact and grow with a team that values integrity and service? Apply today!

    About Barracuda Staffing & Consulting :

    Barracuda Staffing & Consulting connects dynamic employers to top talent. They are the leading experts in helping Tulsa businesses assess, develop, grow, and protect their teams through strategic human capital management.

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    Assistant • Tulsa, Oklahoma, United States