Accounting Operations Specialist

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.

Inquiries Regarding Application Status

Due to the high volume of applications we receive, we cannot respond to inquiries regarding the status of submitted applications. Applicants selected for interviews will be contacted using the email and / or phone information provided in the online application. For information regarding our general staff recruitment process, please click here to visit our FAQs web page to see answers for frequently asked questions, including what to expect, timelines, requests for special accommodation, and interviews.

Location : Claremont, CA

Job Posting Title :

Accounting Operations Specialist

Job Details and Requirement :

Department : Office of the Treasurer

Supervisor : Director of Budget and Finance

Last Updated : 11 / 3 / 2025

GENERAL DESCRIPTION

The Account Operations Specialist works independently to lead a variety of college-specific accounting, financial operations, and compliance responsibilities for the College and the Office of the Treasurer.

ESSENTIAL FUNCTIONS

Accounting and Financial Operations

• Ensure correct worktags and accounting classifications on all Workday transactions, reviewing the system monthly to identify and correct errors.
• Prepare and review journal entries, supplier invoices, reconciliations, and account analyses to ensure accuracy and compliance with College policies.
• Assist with year-end closing processes and provide support for annual financial statements, audit and tax schedules, including preparation of 990 support schedules and coordination with key department stakeholders to obtain required information.
• Prepare annual account reconciliations as assigned and lead year-end community communications for finance deadlines. Complete year-end tasks and schedules as assigned, which may include, but are not limited to :
• Reconcile grant and gift accounts.
• Reconcile balance sheet ledger accounts
• Analyze deferred revenue accounts
• Partner with the Finance Coordinator to ensure all outstanding P-card transactions are accounted for.
• Demonstrate proficiency in navigating the trial balance, general ledger detail, financial statements, and other accounting reports to reconcile balances and provide accurate information to department staff. Maintain a broad understanding of accounting practices across College departments and subsidiary activities and track separately invested funds for the College.

Procurement Card (P-Card) Management

Grants and Gifts Accounting

Leadership and Institutional Collaboration

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

The individual must possess knowledge, skills and ability to be able to successfully perform the essential functions of the position or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of skills and abilities.

Knowledge of college, university, or other not-for-profit accounting and grant accounting (including fund accounting) is preferred.

Education / Experience : A bachelor's degree in accounting or a related field; or any combination of education and experience that provides the required knowledge, skills and abilities. An MBA or master's degree is beneficial. Must have three to five years of detailed, technical and general accounting or finance experience, preferably in a not-for-profit or higher education setting.

Licenses / Certifications : CPA licensure is beneficial.

Supervisory Responsibility : No.

Time Type : Full-Time

Work Schedule : This is a full-time position working 12 months per year. The regular hours for this position are 8 : 00 am to 5 : 00 pm, Monday through Friday. Hours may vary depending on the operational needs of the College or department, including evenings and weekends as required.

Work Model : Hybrid (3 days in office / 2 days remote)

Compensation : Budgeted Salary Range : $72,000-$78,000 per year

Physical Requirements : This is generally a sedentary position.

Instructions : Only qualified applicants please.

Application Materials : Upload the following materials to complete your application :

Employment Requirements

Employment is contingent upon a candidate possessing the knowledge, skills and abilities to be able to successfully perform the essential duties of the position, or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of skills and abilities. Employment is also contingent upon new employees providing documents verifying U.S. citizenship or, for aliens, documents verifying legal permission to work in the United States. For positions requiring the use of a college-owned vehicle, employment is contingent upon a driving record acceptable to the colleges' automobile liability insurance. Final candidates in all staff positions will be required to undergo a background investigation; in addition some positions may require a physical lift test and pulmonary function test.

Covid-19 Vaccination

Pitzer College has mandated the COVID-19 vaccination for all employees. New employees are required to show proof of full vaccination, including booster, against COVID-19 or request a Pitzer College approved medical or religious exemption on or before their first day of employment.

Equal Employment Opportunity and Non-Discrimination

Pitzer College adheres to both the letter and the spirit of Equal Employment opportunity and Affirmative Action. It does not discriminate on the basis of race, color, creed, religion, national or ethnic origin, sex, gender, age, sexual orientation, marital status, pregnancy, disability, medical condition, or veteran status, in the administration of its admission policies, educational policies, scholarship and loan programs, athletic and other College-administered programs, and employment policies. Pitzer strongly encourages candidates from underrepresented groups to apply.

Safety Report

In compliance with applicable law, Pitzer College publishes an annual report containing statistical information concerning the occurrence of crime on campus and adjacent thereto, as well as policies and practices concerning security. A copy of this report is online at or by contacting The Claremont Colleges Department of Campus Safety : 251 E. Eleventh Street, Claremont, CA 91711-3947; (909) 621-8170.