Project Contracts Administrator

SAIPEM, ENGINEERING ENERGY

Saipem is an advanced technological and engineering platform for the design, construction and operation of complex, safe and sustainable infrastructures, and plants.

We are committed to working alongside our customers, transforming their strategies and projects into competitive and sustainable infrastructures, plants, and processes, accompanying them on the path to energy transition.

We want to be the key ingredient in companies' energy transition, their bridge to a sustainable future.

We value our projects thanks to the ingenuity of everyone and the different cultures of each; we ground them responsibly, having the safety of people and the environment at heart;

we carry them out with the utmost commitment to build trusting relationships with customers.

Always oriented towards technological innovation, today Saipem is committed to supporting its clients on the frontier of the energy transition with assets, technologies and processes that are increasingly digital and oriented towards environmental sustainability.

JOB DESCRIPTION :

In the frame of EPCI contracts execution phase developed as a program, assist the Project Director / Managers and the Project Contract Manager to analyze and manage the contract terms, exploring contractual solutions and alternatives in order to minimize risks and optimize opportunities.

Support the projects in ensuring contractual compliance and a consistent contractual strategy. Ensure proper subcontracts follow-up on contractual matters.

Provide support and / or guidance to other contract team members.

DUTIES / RESPONSIBILITIES :

• Assist in EPCI pre-award contract activities in support of Tendering team, providing lesson learnt from projects in execution and reviewing draft contracts.
• Upon contract award, recover bid contractual summary, any legal analyses and other support documentation prepared during tender phase.
• Perform Initial Contract Review and establish list of main contract critical issues for approval by Project Manager.
• Provide the Project Team with proactive and preemptive analysis of contractual obligations.
• Assist the Project Manager and the Project Contract Manager in identifying and monitoring the main contract risks and developing the contract management execution strategy and assure its implementation throughout the project.
• Ensure external communication procedures are set up in accordance with the main contract obligations. Prepare, manage and file all correspondence during project execution.

Ensure timely external and internal reporting as per contract requirements and company standards.

• Develop change order strategy and project procedures for change order process. Ensure change process is properly followed up, including timely identification, evaluation, preparation, negotiation, monitoring of changes and appropriate claim management actions.
• Ensure that all project specific contracts for goods, services or subcontracts are drafted incorporating relevant contractual obligations and assisting the Project Manager in identifying critical packages (subcontractors and vendors) requiring special monitoring of contract risks.
• Administer and manage in conjunction the Project Team all subcontracts / purchase orders pertaining to ongoing offshore EPC projects.
• Maintain necessary liaison with the project team and other competent Saipem functions, in particular with Financial, Administration, Insurance, Procurement and Risk Management.
• Assist with project closeout and provide collection and sharing of lessons learned, feedback and return of experience of issues / criticalities encountered during project execution.
• Assist with matters similar or related to the above duties and responsibilities.

ACCOUNTABILITY : JOB SPECIFICATION :

JOB SPECIFICATION :

Education : Bachelor Degree in Engineering, Quantity Surveying or Bachelor Degree in Law, Business or equivalent

Experience : Minimum 8 year-experience in offshore EPCI contract administration

Special Skills / Knowledge :

• Familiar with offshore construction and practices
• Good communication and organizational skills.
• Ability to build positive working relations at different levels within the organization
• and with third parties.
• Analytical thinking.
• Ability to work independently under general guidance
• Self-motivated, able to meet deadlines.
• Team player
• Fluent in English.

Working Conditions :

Physical Requirements : Houston, Texas office conditions N / A