Administrative Assistant
Job Description
Job Description
Salary : $16-$18
The Administrative Assistance duties include providing support to our managers, employees, and contractors, assisting in daily office needs and managing our company’s general administrative activities.
Requirements
- Proven experience as an office manager or office admin assistant
- Knowledge of office management systems and procedures
- Working knowledge of office equipment, like printers, fax machines, and scanners
- Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel)
- Ability to prioritize, multi-task, and demonstrate excellent organizational and time management skills
- Attention to detail and problem-solving skills
- Effective communication skills and ability to work independently and / or in team setting
- High School Diploma / GED Equivalent; additional qualification as an Administrative Assistant or Secretary will be a plus
- Self-directed, motivated, and able to work with minimal supervision
- Demonstrate flexibility and ability to adapt to change
- Motivation to take on additional projects and offer the solution
- Comfort in a fast-paced environment with multiple projects
Responsibilities
- Answer and direct phone calls
- Organize and schedule assessments
- Stock office items / bathroom / lobby
- Plan meetings and take detailed minutes
- Write and distribute email, correspondence memos, letters, faxes, and forms
- Assist in the preparation of daily, quarterly, and annual reports
- Develop and maintain a filing system
- Maintain inventory, store purchases, and research new deals and suppliers
- Maintain employee contact lists
- Adhere to confidentiality rights and expectations for clients and families
- Assist clients with intake process
- Submit and reconcile expense report
- Provide general support to visitors
- Act as the point of contact for internal and external clients
- Liaise with the leadership and CEO to assist with daily operations of the organization
- Adhere to professional standards as outlined by protocols, rules and regulations
- Create and manage bill system
- Other duties as needed and / or assigned
I have reviewed this job description and agree to comply with all expectations as listed.
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