Event Planner Advanced (> 6 years)

Event Planner (Contract To Hire)

Location : 237 Park Ave 1 New York New York 10017-3140

Type : 100% ONSITE

Tentative Hourly Pay : $32 - $34 / per hour

Delivering best in class events and conferences for our clients and employees is our priority in Corporate Meetings and Events. We are seeking a highly energetic and forward-thinking Vice President Meeting Manager. The ideal candidate will have substantial experience in event and conference management. This position requires excellent detail orientation negotiation leadership and communication skills.

Responsibilities

Manage all aspects of the planning process including but not limited to vendor negotiation contract administration including controlling risks associated with attrition and cancellation hotel management air and ground travel total logistics coordination menus setup decor audio visual entertainment activities team building temporary staff input on registration website development printing registration management communications invoice processing and budget management

Lead cross functional project teams to execute programming including complex in-person and virtual / hybrid events that range from 10 to 2000 attendees

Demonstrated supportive leadership style including experience with cross-functional global and multicultural teams

Demonstrate ability to work in a fast-paced and flexible work environment such as changing planning activities and / or multitasking often to meet fluctuating client priorities

Deliver JPMorgan Chase event standards at every level

Manage decisions that maintain integrity around firm procedures compliance and controls risk management and independence in vendor relationships while using firm-supported tools

Completes maintains and updates project timelines establishes a workflow schedule with client and suppliers to facilitate prompt and accurate handling of all program details

Drive collaboration with Events Meetings colleagues to share industry updates promote best practices focus on synergies consistency and foster a culture of innovation

Operates with a no surprises commitment to business partners and stakeholders and is a role model for communication and collaboration

Provide strategic input and recommendations to business group on event development

Identify build and maintain strong relationships with multiple stakeholders of aligned business groups understanding their practice or industry objectives and help to ensure that service delivery is aligned and fully supports the event goals and firm priorities to ensure successful outcomes

Support the vendor RFP process contract negotiations and participate in site inspections

Requirements

Qualifications

8 -10 years experience in a full-time position as a professional meeting planner or closely related position

Excellent oral and written communication skills ability to deliver messages clearly and succinctly

Ability to manage projects across businesses functions and geographies and to build strong relationships with diverse audiences

Exceptional client focus and service ethic

Highly organized detail oriented forward-thinking proactive

Strong analytical and problem-solving skills

Ability to multi-task in a fast-paced environment

High degree of professionalism flexibility good judgement and discretion

Strong sense of ownership and accountability

Ability to work extended hours which may include evening and / or weekend event support

Proficient in Microsoft Office suite including Excel Word PowerPoint and Outlook

Travel to offsite locations up to 50 - 70

Please note that this is a contract position-there is no guarantee that this position will be extended past the end date or converted to permanent status.