Administrative Coordinator - Diagnostic Imaging (Radiology)

Job Description

Job Description

This position will be responsible for supporting various administrative functions within the Radiology VIR section. The functions will include but are not limited to academic program coordination for 2 small residency (IR Integrated and Independent) ACGME programs, CME conference coordination, new faculty onboarding, administrative support to faculty, residents, etc., travel / reimbursement coordination for section faculty, etc. Furthermore, this position will serve as back up admin. support for Chairman's suite; prepare dept. faculty meeting minutes and other duties as assigned.

EDUCATION and / or EXPERIENCE

• Bachelor’s degree from a four-year university or equivalent combination of education and experience
• Three to five years of administration of a program, preferably in higher education or healthcare setting
• Accurate typing and data entry skills
• Excellent organization and communication (oral and written) skills
• Demonstrated proficiency of Microsoft Office Suite and software used by the department

ESSENTIAL JOB FUNCTIONS

1. Provides administrative coordination and support for the overall department in various areas, such as CME conferences coordination (inclusive of the travel and reimbursement process for Visiting Professor / Grand Rounds speakers), oversight of visiting trauma rotators, back-up support for one or more residency programs, administrative support for department leadership, faculty and non-ACGME fellows, etc.

2. Receives and screens telephone calls and visitors in a friendly courteous, professional manner. Avoids putting callers on hold unnecessarily and returns to holding calls quickly. Takes legible, accurate and complete information. Independently handles procedural and substantive matters and inquiries which do not require technical knowledge or refers callers to others as appropriate. Takes necessary measures to ensure the intended received is notified promptly and provided the necessary information to address the callers’ needs. Documents calls and resolutions as appropriate and / or designated to process improvement purposes.

3. Makes all necessary arrangements for travel and independently performs required administrative follow-up and recordkeeping. Schedules meetings and coordinates meeting space ensuring that supervisor has required materials to meeting. Consistently aware of supervisor’s schedule to assist in timeliness.

4. Assists in preparing and administering department budget by updating accounts, and running periodic reports. Submits all invoices through Doc-Link for payment.

5. Acts as intermediary for supervisor, interacting with officials, staff at all levels and the public. Provides information requiring comprehensive knowledge of institutional policies, procedures, and special departmental issues. Anticipates supervisor’s course of action when absent and facilitates problem resolution. Interprets administrative decisions and policies to other staff and transmits directions and instructions based on authority delegated by the supervisor.

6. Responsible for the physical environment, consistently insures professional appearance of office. Provides guidance and instruction to other office support staff.

7. Maintains department staff records. Tracks various training for staff. Schedules appropriate trainings based on job titles as directed.

Total Rewards

The referenced base salary range represents the low and high end of University of Maryland’s Faculty Physician’s Inc. salary range for this position. Some candidates will not be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, internal equity, responsibility factor and span of control, education / training and other qualifications. University of Maryland Faculty Physician’s Inc. offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here : https : / / www.umfpi.org / jobs / summary -employee-benefits