Supply Chain Coordinator

Supply Chain Coordinator

Founded in 1957, The Spice House is the leading purveyor of the finest spices, herbs, blends and extracts. Our customers range from renowned Michelin-star chefs to home cooks everywhere. For over 60 years we have curated our global network of premium growers and distributors in order to offer our customers unrivaled quality and selection. Our goal is to be the trusted resource for fresh flavors and shared culinary experiences in kitchens around the world. We have been featured in The New York Times, Food & Wine and Bon Appetit and named a favorite by celebrities and chefs like Gwyneth Paltrow and Alton Brown. We have recently started to grow into the grocery sales channel and can now be found in stores like Costco, Sam's Club, Crate and Barrel, and Mariano's.

The Spice House is seeking a Supply Chain Coordinator to ensure materials and products move seamlessly across our production facility, warehousing, manufacturing partners, and customers. This role blends purchasing, logistics coordination, KPI reporting, and vendor management, supporting uninterrupted supply and efficient distribution. The ideal candidate is detail-oriented, organized, and proactive, skilled at managing purchase orders, coordinating freight, maintaining data accuracy, and identifying cost and process improvements. Success in this role requires strong communication skills, comfort working in manufacturing and WMS systems, and the ability to juggle multiple priorities in a fast-paced environment. The Supply Chain Coordinator plays a key role in supporting our cross-functional operations team and reports to the Supply Chain Manager. This hybrid position is based onsite at our Elk Grove Village, IL manufacturing facility up to 3 days / week and one day / week at our River North office.

Key Responsibilities

• Create and issue Purchase Orders to vendors based on the upcoming production schedule & long-term forecasts.
• Provide support to our Warehouse and Inventory teams. This includes gathering relevant paperwork, documenting damages and shortages, and communicating and troubleshooting issues with vendors and shipping partners.
• Track order confirmations, lead times, and delivery dates, and update information in the Manufacturing Resource Planning (MRP) system for inbounds of raw product and outbounds to our customers and partners.
• Maintain and organize purchasing and supplier records for traceability and compliance.
• Send updated demand forecasts to key vendors bi-monthly.
• Support procurement activities such as new vendor research, gathering quotes, conducting price comparisons, and tracking contract renewal timelines.
• Help evaluate supplier performance (price stability, quality, service, on-time delivery) and maintain vendor scorecard with key metrics
• Support risk mitigation efforts by helping establish backup supplier options for key materials.
• Coordinate co-manufacturing and co-packing activities, from delivery of raw goods to shipping of finished product.
• Support analysis of freight costs and assist in identifying opportunities for transportation savings.
• Monitor material availability and inventory levels across all storage sites. Provide reporting to the team and communicate shortages and / or potential shortage risks to the planning and production teams in a timely manner.
• Support production scheduling by ensuring material readiness for upcoming batches.
• Generate reports on open POs, inventory positions, and delivery status.
• Assist in drafting and maintaining Standard Operating Procedures (SOPs) for purchasing and logistics workflows.
• Identify opportunities for process improvement to streamline material flow, reduce waste, and enhance supplier collaboration.
• Ad hoc projects, as needed

Requirements

Why The Spice House :

Reports to : Supply Chain Manager

Role : Salaried, non-exempt

Pay : All-in compensation package ranges from 50-65k based on experience