Senior Executive Assistant - Chief Finance Officer

Senior Executive Assistant

This role is full-time 5 days a week on-site, based at our Northbrook (40%) and Chicago (60%), IL offices. The Senior Executive Assistant is a dedicated support for the Chief Finance Officer and provides administrative support functions and a wide variety of administrative duties including coordinating calendars, travel, will prepare complex reporting and performing special tasks as needed. Resolves complicated and sensitive questions and problems. Provides a wide variety of complex administrative and staff support services, preparing financial documents, handling correspondence, and maintaining confidential information. Relieves the organizational unit of administrative work and project details where appropriate, including preparing varied to complex reports, typing documents, filing, answering questions regarding the organizational unit procedures and processes, screening phone calls as appropriate, etc. Assists with high-level complex strategic confidential projects, which may include creating supporting documentation such as graphs and charts. Assists in the preparation and control of a variety of office records, statistics and reports regarding operations, personnel, etc. Schedules, coordinates and maintains calendar and international travel itineraries. Makes meeting and travel arrangements for leadership. Organize and facilitates internal meetings, such as global virtual Townhalls, global virtual knowledge sharing session and communication around corporate initiatives. Create and distribute update reports to function, manages and maintains SharePoint site. Maintain onboarding & offboarding of all function employees. Coordinate and organize Employee Engagement activities. Support office space. Serves as administrative liaison within or outside the company regarding administrative issues related to the organizational unit assigned. Assists in the budgetary process for the organizational unit. Higher Secondary Education plus generally ten or more years of experience as (Senior) Executive Assistant. Public company experience required, preferably within the finance function. Experience in preparing materials for Board of Directors and comfort in interacting with Board members. Ability to interact and communicate with Senior Leadership, influence prioritization of schedules. Demonstrated ability to handle multiple tasks within the assigned area. Demonstrated ability to make sound decisions based on information presented or researched. Detailed knowledge of the organizational area assigned. Flexible to work at our Northbrook or Chicago, IL office (will have workstation in both locations) Total Rewards : We understand compensation is an important factor as you consider the next step in your career. The estimated salary range for this position is $90,000 to $115,000 and is based on multiple factors, including job-related knowledge / skills, experience, geographical location, as well as other factors. This position is eligible for annual bonus compensation with a target payout of 10% of the base salary. This position also provides health benefits such as medical, dental and vision; wellness benefits such as mental and financial health; and retirement savings (401K) commensurate with the standard rewards offered in each individual location or country. We also provide full-time employees with paid time off including vacation (15 days), holiday including floating holidays (12 days) and sick time off (72 hours). UL LLC has been and will continue to be an equal opportunity employer. To assure full implementation of this equal employment policy, we will take steps to assure that : Persons are recruited, hired, assigned and promoted without regard to race, color, age, sex or gender, sexual orientation, gender identity, gender expression, transgender status, religion, creed, national origin, ethnicity, citizenship, ancestry, disability, genetic information, military or veteran status, pregnancy, marital or familial status, or any other protected category under applicable law.