Office Coordinator

Who we are... August Schell proudly offers over three decades of cybersecurity expertise, providing our customers with innovative solutions and engineering agility to tackle their toughest challenges.

Our team collaborates as a dynamic force united by a shared vision of driving transformative impact and delivering excellence.

We value the diverse perspectives and uniqueness every member contributes, recognizing how each enhances our approach to developing the best solutions for our customers and partners.

Our pursuit for excellence is not just a mission - it is the reflection of our dedication to harnessing the power of diversity, knowledge, innovations and commitment.

What we are looking for We are on the hunt for a dynamic Office Coordinator who thrives in fast-paced environments and brings a touch of organization magic to our team.

You're the ultimate multitasker, effortlessly juggling administrative duties while keeping our office running like a well-oiled machine.

With your keen attention to detail and exceptional communication skills, you'll be the heartbeat of our workplace, ensuring smooth operations and a positive atmosphere for everyone.

If you're ready to dive into a role where no two days are the same and your contributions make a real difference, then we want to hear from you! What you will do.

Be responsible for day-to-day office necessities and promptly address office-related queries. Maintain a clean, organized, and safe office environment for employees and guests.

Order and maintain stocking of office supplies, snacks, drinks, etc. Address office related maintenance, repairs, and upgrade needs.

Prepare the office for holidays and special events. Coordinate and schedule meetings, appointments, and company events as directed.

Coordinate catering arrangements for meetings or events. Direct internal and external communications to appropriate parties, including phone calls, emails, and in-person inquiries.

Organize and distribute mail to the proper contact / department. Assist in administrative office tasks including scanning, filing, and shredding of documents.

Monitor executive calendars to proactively plan and facilitate resources. Organize and compile expense reports / receipts for executive team.

Other tasks as assigned. What you will bring Proven experience as an Office Coordinator or in a similar administrative / office role.

Strong time-management and people skills, high degree of flexibility, and excellent multitasking ability Ability to work independently and collaboratively in a fast-paced environment.

Excellent written and verbal communication skills. Proficiency in Microsoft Office Suite and other relevant office software.

Basic financial and budgeting skills. Ability to lift and carry objects weighing up to 20 pounds as needed and to safely navigate heights, including climbing ladders, as required for job tasks.

Be in the office at least 2-3 days per week. Available for up to 30 hours per week, with scheduling flexibility to accommodate varying workloads and changing office demands.

Hour needs may vary depending on workload and company needs. Stand Out With Bachelor’s degree in business administration, management, or a related field is not required, but noted.

All are welcome August Schell is a proud Equal Employment Opportunity and Affirmative Action Employer. We believe that diversity, inclusion, and recognizing that our employees bring unique differences, perspectives, and ideals that are the backbone of our success.

We welcome all persons and the talent they have to offer regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. Powered by JazzHR