Scheduling and Medical Records Coordinator

Accessible Dental Services (ADS), Inc. is a unique, non-profit organization that provides quality dental care for individuals with disabilities.

We use a combination of facilities-based services, along with a mobile unit, to create a superior dental experience for our special needs patients.

ADS is currently looking for an organized and detail-oriented person to fill the Scheduling and Medical Records Coordinator position.

The Scheduling and Medical Records Coordinator will be responsible for supporting administrative functions of ADS operations through patient / caregiver interactions, scheduling and reminders of appointments, maintaining the calendar with anesthesiology partners, coordination of medical forms prior to appointments, insurance verification, and preparing records for clinical personnel utilization / review during appointments.

The Scheduling and Medical Records Coordinator will report directly to the Operations Manager of ADS and will have an indirect reporting relationship to the Operations Director of ADS.

Apply today and start your career with a growing company that is committed to the development and advancement of our employees!

DUTIES AND RESPONSIBILITIES OF THE SCHEDULING AND MEDICAL RECORDS COORDINATOR :

• Leverage technology, specifically Dentrix and Microsoft Office Suite (Word, Excel, Outlook, etc.) to support ADS operations.
• Use mail, e-mail, fax, and phone to communicate with caregivers, providers, and credentialing entities.
• Schedule dental appointments and provide reminder communications prior to the appointment.
• Assist with verifying patient insurance prior to appointments.
• Greet and escort patients and caregivers within the clinic setting as necessary.
• Maintain sedation and non-sedation calendar with anesthesiology and dental partners.
• Provide all medical packets necessary for patient appointments, track completion, and send follow up requests / reminders per the due date.
• Associate completed medical packets and forms within the patient Dentrix chart.
• Prepare medical packets and forms for clinical personnel review during appointments.
• Assure adherence to policies and procedures related to ADS operations.
• Assist in scanning, organizing, and archiving documents.
• Assist with insurance credentialing and recredentialing.
• Perform other related duties as required and assigned.

REQUIRED SKILLS AND KNOWLEDGE OF  THE  SCHEDULING AND MEDICAL RECORDS COORDINATOR :

ADS OFFERS A VARIETY OF BENEFITS INCLUDING :