Administrative Communications Coordinator

Job Description

Job Description

This is a stand-alone professional level class in Public Safety Support that provides technical and administrative support to the Chief of Police and the Office of Professional Standards. Responsible for providing administrative support on reports, recruiting, and communicating with TCOLE. Interacts with the public and employees from other departments in person or over the telephone. Proactively manages daily components for the Office of Professional Standards. Performs a variety of secretarial, administrative, and office tasks as well as a variety of specific duties to ensure service group objectives are achieved efficiently and deadlines are met.

ESSENTIAL DUTIES AND RESPSPSONSIBILITIES : The below statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required. This description is subject to modification as the needs and requirements of the position change.

• Develops, maintains and promotes department's social media sites; gathers pertinent information, photos, and data and posts to appropriate sites in order to inform citizens of related department and City activity.
• Reviews and identifies applicable data; downloads data and gathers pertinent information; communicates with City and District Attorney's offices regarding the release of records.
• Acts as Public Information Officer on major scenes, responds to media requests and media interviews
• Reviews and analyzes crime data and distributes information to law enforcement staff; reviews, identifies, develops and distributes crime statistics and trend data in support of public safety operations.
• Receives and responds to information requests; processes subpoenas; reviews and identifies data needed to fulfill subpoena request; reviews and investigates citizen complaints; and tracks related information.
• Completes projects and special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem-solving; making adjustments to plans.
• Assists in monitoring Police Professional Standards Division budget including budget transfers, general ledger reports, spending plan, carryovers, etc.
• Completes projects and special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem-solving; making adjustments to plans.
• Orders and maintains department supplies.
• Researches, analyzes and compiles data for special projects; gathers information and develops public safety brochures for special events and public outreach.
• Assists in updating and maintaining policy manual information; facilitates the document review and authorization process with appropriate staff members.
• Works overtime as needed to prepare for meetings or to complete work.
• Contributes to the overall success for the department by performing other duties of a similar nature and level as assigned.
• Develops query reports to aid in crime analysis and mapping; prepares, updates and distributes tracking and informational reports.
• Subject to 24 hour recall : The City reserves the right to require an employee in this position to work overtime including during emergency situations (defined as any natural or man-made disaster that may or may not necessitate the relocation of City personnel or citizens). In the event of an emergency and / or a required evacuation, the incumbent may be required to remain at work to provide needed services or perform essential duties for the benefit of the general public including services or duties different from those performed in the normal course and scope of the position.
• The Incumbent will be on an on-call schedule for media and press

KNOWLEDGE, SKILLS & ABILITIES : To perform in this position successfully, and individual(s) must be able to perform each essential duty and responsibility satisfactorily. The requirements listed below are representative of the knowledge, skill and / or ability required.

EDUCATION, EXPERIENCE AND TRAINING (Certification / Licensure) : The preferred way to obtain the minimum knowledge, skills and abilities to perform the essential duties and responsibilities of this position are listed below. The City reserves the right to allow substitutions in the event that a candidate or incumbent exceeds requirements in one area but may be deficient in another.

ADA AND OTHER REQUIREMENTS : The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals to perform the essential functions.

Positions in this class typically require : stooping, kneeling, crouching, reaching, fingering, talking, hearing, seeing and repetitive motions.

Light Work : Exerting up to 20 pounds of force occasionally, and / or up to 10 pounds of force frequently, and / or negligible amount of force constantly to move objects. If the use of arm and / or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work.

The City of Stafford is an Equal Opportunity Employer

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