Administrative Assistant - Proposals

Administrative Assistant - Proposals

Job Details

Job Location

Boswell, Inc. Headquarters - South Hackensack, NJ

Position Type

Full Time

Education Level

4 Year Degree

Salary Range

$25.00 - $31.00 Hourly

Job Category

Admin - Clerical

Description

At Boswell, we understand the significance of our work and its impact on society. Therefore, we deliver on-demand, sound, and state-of-the-art integrated engineering solutions to satisfy the complex needs of the sectors we serve.  Due to continued growth in 2025, we are eager to add an Administrative Assistant to our Proposals Team based at our headquarters located in South Hackensack, NJ.

This Administrative Assistant - Proposals supports the Marketing Department by coordinating administrative and logistical tasks essential to the proposal development process. This role is responsible for organizing meetings, preparing and assembling proposal materials, maintaining documentation, and ensuring timely delivery of submissions. Key duties include managing calendar invites, tracking RFPs / RFQs, setting up proposal folders and numbers, handling transmittals, printing labels, coordinating deliveries, binding documents, and facilitating required signatures. The assistant also provides support for scanning, copying, and filing, and assists the broader marketing team with various ongoing projects. This position reports directly to the Vice President of Strategic Planning and works closely with the proposal team to support day-to-day operations.

The ideal candidate is detail-oriented, proactive, and able to thrive in a fast-paced environment. Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, and Teams) is essential for success in this role.

Job Tasks

Make Reservations for Meetings (Outside Events and Team Meetings)

Arrange Calendar Invites

Coordinate Attendance Lists and Share with Marketing Team

Proposal Team Assistance

IMS / Contract Reporter Morning Routine

Obtain RFP / RFQ from Prospective Clients

Create Folders (Physical and Online)

Set Up Proposal Numbers

Set Up Physical Proposal Sections

Transmittals

Type And Print Labels

Actively Check for Addendums

Arrange Deliveries

Bind

Mark Forms for Signature, Notary, etc. and Get Signed

Run Folders

Filing

Scan and Make Copies

Assistant Marketing Department with completing projects

Minimum Requirements :

Must be proficient with Microsoft Office applications, including Word, Excel, PowerPoint, and Teams

Must have very good communication skills and be able to work in a fast-paced environment

Professional administrative support experience within a professional services (engineering and construction services) office environment is highly preferred.

We recognize that the best way to provide services of the highest quality is by investing in our employees. Our competitive compensation and benefits include :

Our all-new Boswell Academy Training

Medical, dental, and vision insurance

Company paid life insurance and voluntary life insurance

Short-Term and Long-Term Disability (STD and LTD)

Flexible spending account (FSA)

Health savings account (HSA)

401K with a company match

Paid Time Off (PTO) including vacation, sick days, and holidays

Tuition assistance

Employee referral bonuses

Boswell ensures that all employees, including those that work part-time receive paid sick, family and disability leave in accordance with the laws of their state of residence. These benefits are applicable to US employees depending on their employment status (full-time, part-time) and state / jurisdiction.

Boswell accepts applications for this position on an ongoing, rolling basis and reserves the right to cancel this posting at any time.

In accordance with local law, the salary exemptrange below is applicable for the job and location associated with this requisition. Compensation will vary based on specific relevant experience, education, certifications, skill levels, geographic location and other compensable factors.

Salary Range : $ 50,000.00 to $ 60,000.00 per Year

AAP / EEO / M / F / D / V Statement

Boswell is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, age, citizenship status, marital status, physical or mental disability, military status, genetic information, or any other legally protected status.