Administrative Assistant, Commercial

Job Title : Administrative Assistant, Commercial

Location : Florham Park, New Jersey

Type : Contract

Compensation : $25 - $30 hourly

Contractor Work Model : Hybrid

Notes :

Candidates would not need to have previous experience working on a commercial team, but pharma experience is required.

Because it's a short assignment and they need to fill asap

Risa can be flexible on the requirements.

This will be hybrid -3 / 2 days per week onsite with an occasional Monday & Friday

Position Title : Administrative Assistant, Commercial

Reports to : Sr. Administrative Operations Supervisor, Commercial

Contract Length : It will be 3 months, I'm not sure of a definite end date yet

Department : Commercial Department

SCOPE OF ASSIGNMENT

Provide administrative support to the Commercial department. Will perform a wide variety of administrative tasks that include, but are not limited to the following :

DUTIES AND RESPONSIBILITIES

• Responsible for calendar management and scheduling of appointments / meetings.
• Responsible for meeting logistics, conference room reservation, meeting technology, catering, etc.
• Assist with the development of internal / external communications and produce presentations.
• Assist with corporate and department initiatives.
• Coordinate extensive travel itineraries for team members (both domestic and international) utilizing travel management software.
• Process expense reports for team members and reconcile corporate card billing statements.
• Create purchase orders and process invoices for payment.
• Manage contracting process for department.
• Manage MSA's, SOW, CDA, etc. routing and approval for department.
• Greet and interact with incoming guests, escort to conference room, etc.
• Maintain and order office supplies as needed.
• Perform research on specific topics and coordinate activities of projects / events.
• Assist in administrative problem solving.
• Perform other administrative or office duties or projects as required or as assigned.
• Maintain / responsible for storage closet.
• Ad hoc projects as required or assigned.

MINIMUM JOB REQUIREMENTS

System One, and its subsidiaries including Joulé, ALTA IT Services, and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.

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Ref : #568-Clinical

System One, and its subsidiaries including Joulé, ALTA IT Services, CM Access, TPGS, and MOUNTAIN, LTD., are leaders in delivering workforce solutions and integrated services across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible full-time employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.