Special Assistant to the Chief Development Officer

About Ocean Conservancy

Ocean Conservancy works to protect the ocean from today’s greatest global challenges. Together with our partners, we create evidence-based solutions for a healthy ocean and the wildlife and communities that depend on it.

Position Summary

The Special Assistant will report directly to the Chief Development Officer (CDO) and offer high-level project management, writing and administrative support to the CDO and the Deputy Chief of Development. The ideal individual will have exceptional judgment in a diversity of situations, with exceptionally strong written and verbal communication, executive administrative, organizational skills, and the ability to maintain a realistic balance among multiple, time-sensitive, priorities. This individual should be able to hold information in confidence and behave with tact and grace. The strongest candidates will demonstrate an ability to build internal relationships to ensure that the work is aligned efficiently across teams and seamlessly lead through influence to ensure objectives are met. This individual is critical to ensuring that workflows involving the office of the CDO come together in an efficient and timely way that ensures successful outcomes while building positive organizational culture and trust amongst colleagues and teams.

Primary Responsibilities

• Introduce and maintain project management tools as needed to keep CDO’s key priorities clear, organized and on track.
• Manage the status, resources and timelines for key projects and specific workflows, ensuring internal constituencies are aligned and informed.
• Build, oversee and drive the CDO’s calendar, including ensuring sufficient preparation for and follow-up from meetings.
• Coordinate with Ocean Conservancy staff and CEO office team to ensure preparation, production, and distribution of background and briefing materials, binders, and itineraries related to meetings, presentations, conferences, and travel.
• Coordinate meeting production and logistics as needed.
• A key liaison between the CDO and other departments, ensuring excellent communication, transparency, alignment and partnership across the organization’s teams. Ability to work and coordinate with the special assistants of other senior leaders at OC.
• Facilitate timely and efficient information flow to the CDO, including compilation of meeting agendas, management of deadlines, scheduling of meeting debriefs and circulation of notes for critical meetings.
• In concert with and under the supervision of the Development Writer, draft donor briefings, compelling executive communications and other documents as needed while ensuring the appropriate review and timely approved delivery of said materials.

Required Skills / Qualifications / Experience

Education / Training

Preferred Experience

Compensation

Ocean Conservancy is committed to fair pay practices and posts expected salary ranges for each of its positions. Compensation will be commensurate with the candidate’s specialty skills, years of experience, location, and unique background. The expected minimum salary is $90,000. We would welcome the opportunity to connect with potential candidates whose salary requirements may be outside of the expected range.

To Apply

If you think you’d be a great fit for the job and are interested in joining Ocean Conservancy’s team, please apply here. Please include a resume and cover letter in one file on your application.

Hybrid Work Environment

Ocean Conservancy embraces a hybrid work environment, which allows our staff the flexibility to work virtually and in-person while building strong connections across the institution.

Equal Opportunity Employer

Ocean Conservancy provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. We encourage applicants who have a diverse level and range of relevant skills and experiences to apply. A 100% match is not required. We want to support employees’ career growth and in return, our employees help Ocean Conservancy grow into a stronger, more inclusive institution.

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