Assistant Property Manager

Job Description

Job Description

Salary : Company Overview

Stockdale Capital Partners is a real estate investment firm focused on owning and operating commercial properties across the U.S. We prioritize operational excellence, tenant relationships, and long-term value creation in our portfolio. The Assistant Property Manager plays a key support role in our property management team, contributing directly to the performance and presentation of our assets.

Position Summary

The Assistant Property Manager supports the Property or General Manager in overseeing the operations, administration, maintenance, and financial performance of assigned commercial real estate assets. This role offers a career development opportunity, preparing individuals with strong foundational experience to transition into more senior management roles. The Assistant Property Manager will be involved in everything from financial analysis and vendor coordination to tenant relations and facilities inspections.

Essential Duties & Responsibilities

• Assist the Property / General Manager with day-to-day operations and tenant relations.
• Serve as the primary point of contact for tenants, delivering exceptional service and prompt resolution of issues.
• Support onboarding and training of new tenants, including coordinating welcome communications, updating and distributing the tenant handbook, and collecting required documentation such as Certificates of Insurance (COIs).
• Email monthly rent statements, track tenant payments, and follow up on any delinquencies to ensure timely collection.
• Generate monthly utility invoices and create billing adjustment forms for tenant-requested services, ensuring accuracy and proper documentation.
• Manage and respond to daily tenant service requests through the Angus work order system, including maintenance issues and conference room reservations.
• Oversee fitness center operations and manage membership registrations and terminations via a web-based platform.
• Administer work authorization forms, working closely with vendors, engineering, and security teams to ensure safe and approved access to the building.
• Maintain and manage the buildings key card access system, including issuing new badges, disabling inactive cards, and updating access permissions.
• Communicate daily with contract vendors and site supervisors, including security, janitorial, and landscaping teams, to ensure consistent service delivery and resolve operational issues.
• Conduct regular property inspections to identify maintenance needs and uphold high operational standards.
• Assist in the preparation of annual operating budgets, monthly financial reporting, and expense reconciliations.
• Maintain organized records for leases, contracts, work orders, reimbursements, insurance documents, and building access.
• Support the tenant improvement and build-out process by reviewing COIs, organizing documentation for reimbursement submissions, tracking payments, and verifying lien waivers.
• Coordinate Requests for Proposals (RFPs) for building projects, assist in bid leveling, and support contract documentation and vendor selection.

Knowledge, Skills, & Abilities

Qualifications