Project Accountant

Job Description

Job Overview :

Support and consistently reinforce Coastal's Core Values, is responsible for accurately accounting and reporting all financial aspects of the project, including budgeting, cash flow, payment applications, invoice approvals and coding.

Essential Duties / Responsibilities :

• Assists the Project Manager and Project Controller on financial aspects of the owner's contract, subcontracts and purchase orders.
• Assists in fostering and enhancing owner, architect, subcontractor and vendor relations.
• Ensures strict adherence to ethics and compliance requirements throughout the company.
• Understands Coastal's Contract and Subcontract Agreements.
• Supports and drives utilization of Coastal's initiatives and technology systems.
• Enhances the accuracy of reported financial results. Project Start up :
• Assists Project Executive and Project Manager with turnover meeting from Precon.
• Assists in creation of Cost Codes consistent with the Current Coastal setup.
• Inputs initial budgets into Sage.
• Assists in set up of Owner Payment application to be used for the project.
• Assists in setting up directory and file structure on the Shared Project Drive with IT. Construction :
• Assists with getting subcontracts, insurance certificates and Bonds on file prior to commencement of work.
• Prepares the MPSR with the Project Manager and Project Controller.
• Maintains the Florida Construction Lien Law requirements including tracking the filing and expiration of the Notice of Commencement, ensuring Notices to Owner are logged and tracked, and collecting and logging releases for subcontractors and sub tiers.
• Assists with the Owner Payment application process including : - Opens the draws in Textura. - Ties out the owner payment application to Sage. - Populates the monthly subcontract and MI requests. - Coordinates Pencil review with owner and bank. - Tracks stored material. - Finalizes and submits by the contract deadline. - Follows up to insure all information is presented for a timely receipt of draw proceeds Conducts periodic inspection of construction site with the owner's rep and bank.
• Insures all subcontractors are paid timely, and periodically requests statement of accounts from sub tiers.
• Assists Project Controller and Project Manager in the Change Management Process and the document control process for all Change Orders (owner and subcontractor).
• Assists in addressing subcontractor issues including documentation for any subcontractor claims and defaults.
• Assists Risk Management with logging and tracking of all owner and subcontractor insurance requirements for the Project including CCIP / OCIP and SDI programs, liability, automobile, Builder's Risk, equipment and other insurance required.
• Works with the Insurance Coordinator in tracking the expiration date of all insurance.
• Assists Project Management with special requests and additional analysis. Close-out :
• Assists in obtaining all necessary close out documents (owner and subcontractor).
• Assists in managing subcontractor closeout including obtaining all final lien releases for the project.
• Assists with transfer of utilities, insurance, owner training, and punch list documentation.
• Assists in obtaining the release of any bonds posted during construction by Coastal or any subcontractor.
• Turns over to the owner all required close-out documents as requested by the Senior Project Manager or Project Manager.

Education / Experience :

Knowledge / Skills Required :

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.