Senior Manager, Administrative Support

Join Sallie Mae : Champion For Students

When you join Sallie Mae, you become a champion for all students. We're on a mission to power confidence as students begin their unique journey. To help them plan their higher education, successfully finish, and prepare for life after school. We're changing. Because students need a better way. We're looking for people who are excited to drive this transformation. To break barriers and think of new ways to adapt, help, and create better experiences for studentsand for each other. This is where diverse backgrounds, beliefs, and perspectives matter. It's where you're empowered to bring your authentic self to work. Feeling your best allows you to do your best. Our benefits take care of the whole youfrom physical and mental to financial and professional. You'll get opportunities to further your education and career, support for you and your family (including your pets!), paid time off to volunteer for the things that matter to you, and more. We're obsessed with impact and making a real difference. For us, that means putting relationships first, asking "why not?" when tackling challenges, and continuously learning new skills. Come do more than join something, change something. For students, for future generations, for the future of education.

What You'll Contribute

The ideal candidate will have a demonstrated track record and experience leveraging strong judgment and intuition to plan and execute a wide range of executive support tasks with limited direct supervision. This person must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting the Chief Executive Officer. The individual must demonstrate excellent intuition to work independently to handle situations they may not have directly seen before and have the ability to interact and foster strong relationships with internal customers and external constituents at all levels in a fast-paced environment, sometimes under pressure, while remaining flexible, proactive, resourceful and efficient. Confidentiality and a high level of professionalism are crucial to this role. Expert level written and verbal communication skills, strong common-sense decision-making ability and attention to detail are equally important.

What You'll Do

Administrative Support

• Assists the CEO in the timely management of all communication with various constituents.
• Outlook inbox management with the confidence to handle and / or route certain items to others for action or raise important messages to the CEO's attention.
• Handle all correspondence of the Office of the CEO with confidentiality and timely and effective responses.
• Screen incoming calls and physical mail.
• Fields inquires and independently follows up with requests that require responses.
• Maintains the CEO's calendar ensuring conflict free and efficient calendaring to maximize the CEO's schedule; Arranges for meeting rooms, catering or facility needs.
• Responsible for creating and confirming seamless and efficient travel arrangements using the utmost security measures at all times.
• Coordinates travel plans which require interaction with both internal and external executives and assistants, investors, regulatory bodies as well as consultants.
• Prepares agendas, assists with creating presentations and coordinates the collection of other supporting meeting documents.
• Secretary of the Executive Committee : Works with other business areas to create a yearly workplan, ensuring timely approval of charters and policies and other annual routines that need proactive planning. Create agendas, responsible for document depository and retention efforts. Attends meetings with the CEO, and takes, transcribes, and distributes notes or minutes. Prepares documents and minutes for upload to regulatory agencies.
• Prepares and submits expense reports on behalf of the CEO.
• Maintains confidentiality of sensitive information, including CEO's travel arrangements.
• Serves as liaison with CEO and other high-level executives, including auditors, regulators and Board Members.
• Supports processing of contracts, policies, procedures, and other documents.
• Provides administrative support preparing, distributing, and filing legal and corporate materials for committee and management meetings.
• Organizes periodic team meetings including site locations, catering, outside speakers and community / team building activities.

Team Leadership

The above information is intended to describe the general nature and level of work performed by employees assigned to this job; it is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees in this role.

What You Have

Minimum :

Preferred :

The Americans with Disabilities Act

The Americans with Disabilities Act of 1990 (ADA) prohibits discrimination by employers, in compensation and employment opportunities, against qualified individuals with disabilities who, with or without reasonable accommodation, can perform the "essential functions" of a job. A function may be essential for any of several reasons, including : the job exists to perform that function, the employee holding the job was hired for his / her expertise in performing the function, or only a limited number of employees are available to perform that function.

Feeling your best helps you do your best :

Our benefits take care of the whole youso you can build your work around your life (not the other way around!).

Sallie Mae is proud to be an equal opportunity (EEO) employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender, sexual orientation, national origin, age, genetic information, gender identity, disability, Veteran status or any other characteristic protected by federal, state or local law.