Senior Clerk - District Clerk - J01330 - 35300

Clerical Position

Performs a variety of clerical procedures for which guidelines exist, but where judgment frequently is required in non-routine situations and / or specialized subject matter knowledge is required.

Essential duties and responsibilities include the following :

• Composes and types standardized and / or non-standardized correspondence and other documents and materials, using a typewriter and / or word processing software.
• Uses spreadsheet and / or data base software to input and retrieve information.
• Establishes and maintains moderately complex records and filing systems, and uses them to prepare statistical, financial activity, and related reports requiring some specialized subject knowledge and / or judgment regarding interpretation or presentation of information.
• Conducts research, as needed, to respond to routine and non-routine questions about particular areas of responsibility.
• Prepares and issues documents according to established guidelines.
• Calculates amounts of payments due according to established guidelines, using data from several sources and using judgment and subject matter expertise to determine if any information is missing or incorrect.
• Receives and posts payments and issues receipts.
• Provides an accounting of cash balances.
• Ensures that cash balances with receipts issued. Responsible for resolving most discrepancies independently.
• Prepares cash and checks for deposit and makes deposits.
• Administers volunteer programs and coordinates volunteers and their activities in the absence and under the direction of the County Extension Agent.
• Performs such other duties as may be assigned.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Any employee who drives a vehicle on official business must have a driving record which meets standards set by the County and the County's insurance carrier.

Education and / or experience : High school diploma or general education degree (GED) with courses in typing, plus a minimum of three years of responsible clerical work experience, preferably with a government entity. Any equivalent combination of experience and training which provides the required knowledge, skills, and abilities, may be considered for current Nueces County employees only.

Language skills : Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

Mathematical skills : Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. Ability to calculate figures and amounts such as proportions and percentages.

Reasoning ability : Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Other skills and abilities : Ability to operate or demonstrated ability to learn to operate a personal computer, an automated mail meter / processor, calculator, typewriter, copier, facsimile machine, cash register, electronic filing system.

Ability to understand, follow and give oral and written instructions.

Ability to establish and maintain moderately complex records and files and to organize data for reports independently, complying with reporting guidelines.

Ability to proofread for completeness, accuracy and content.

Ability to type at a speed of at least 55 words per minute.

Ability to operate a computer using standard word processing, data inquiry, or spreadsheet software packages.

Bilingual ability may be highly desirable.

Physical demands : The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls and talk or hear. The employee frequently is required to stand, walk, and sit. The employee is occasionally required to reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The employee must frequently lift and / or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

Work environment : The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.