Operations Assistant

Loudoun County Government has been named one of Forbes' 2025 Best Large Employers! We're proud to be recognized nationally for our commitment to employee satisfaction and excellence in public service. At Loudoun County, we bring together talented professionals from all backgrounds to make a meaningful impact in a dynamic, growing community - that's The Loudoun Difference .

Welcome and thank you for your interest in employment with Loudoun County Government!

ALL SECTIONS OF THE APPLICATION MUST BE COMPLETED IN ITS ENTIRETY. THE RESUME IS CONSIDERED SUPPLEMENTAL INFORMATION ONLY. APPLICATIONS THAT ARE INCOMPLETE OR INDICATE 'SEE RESUME' WILL NOT BE TAKEN INTO CONSIDERATION.

Introduction

The Loudoun County Department of Mental Health, Substance Abuse and Developmental Services is seeking two talented and motivated individuals to serve as Operations Assistants. In this role, you will work with a trusted and reputable team that has a history of success connecting individuals and their families with person-centered, recovery-oriented services and supports.

We welcome new teammates who approach their professional careers with enthusiasm and dedication to our diverse and fast-growing county. Come be a part of something that matters.

Job Summary

Operations Assistants provide sophisticated administrative support to the Deputy Director and Medical Director of the department. These positions serve as a central point of coordination for scheduling, communications, travel, meetings and organizational record keeping to support effective operations.

Key Responsibilities :

• Calendar Management - Schedule meetings, manage deadlines and maintain daily calendars in a fast-paced work environment.
• Document Production - Generate correspondence, presentations, reports and briefs using advanced Microsoft Office skills, while maintaining confidentiality of sensitive information.
• Inquiry Response and Information Gathering - Receive and direct inquiries by developing a broad understanding of County departments and policies, conducting research and liaising with staff and stakeholders.
• Meeting Organization - Compile structured agendas, create and assemble reference documents, take detailed notes, capture decisions and action items, and monitor the progress of tasks to ensure follow-up and completion.
• Travel Coordination - Coordinate conference registrations, reserve hotel accommodation and arrange transportation while maintaining accurate financial documentation.
• Event Coordination - Secure event venues, coordinate catering, set up audio / visual technology, and provide other logistical supports.

Ideal Candidates Will :

These positions may need to occasionally work from alternate locations or work early morning, evening or weekend hours, outside the typical work schedule.

The Operations Assistant that supports the Medical Director will typically work Monday through Friday, from 8 : 30 AM to 5 : 00 PM and will be based in Sterling, Virginia. Previous experience working in a hospital or other healthcare setting and familiarity with electronic health record (EHR) systems is preferred.

The Operations Assistant that supports the Deputy Director will typically work Monday through Friday, from 8 : 30 AM to 5 : 00 PM will be based in Leesburg, Virginia. Previous experience in public sector health and human services is preferred.

Minimum Qualifications

High School diploma or equivalent; four (4) years of related clerical / administrative work experience with computer automated systems and office applications experience; or equivalent combination of education and experience.

Preferred Skills :

Job Contingencies and Special Requirements

Employment is contingent upon successfully passing pre-employment background check to include fingerprinting, credit, NCIC, DMV and TB test. Must have a good driving record and a valid driver's license in Virginia or regional state of residence.