Executive Director, Human Resources and Employee / Employer Relations

Executive Director, Human Resources and Employee / Employer Relations

Salary : $210,660.00 - $296,460.00 Annually

Location : District Services - Mission Viejo, CA

Job Type : DS - Management (Full-Time)

Closing Date : 10 / 14 / 2025 at 11 : 59 PM Pacific Time (US & Canada); Tijuana

Work Schedule : Monday - Friday (8 : 00 AM - 5 : 00 PM) (evening and weekends as needed) Hours per Week : 40 Months per Year 12

Application Instructions :

Complete all sections and fields on the application and attach all required documents incomplete applications may not be considered.

Include all relevant education, training, and / or experience on the application.

Do not include any personally identifiable, confidential, or otherwise unrequested information that does not pertain to job related factors (e.g., social security number, date of birth, pictures, etc.) on your application or attached documents.

For job postings with a close date, all applications received by 11 : 59 PM (Pacific Time) on the job posting close date, will receive consideration.

For job postings with an initial screening date, all applications received by 11 : 59 PM (Pacific Time) on the job posting initial screening date, will receive priority consideration; however, typically the job posting will remain open, and continue to accept applications, until the position is filled.

For job postings requiring professional references, include at least three (3) professional references from the following categories :

1. Current department chair(s) (for faculty) or supervisor(s);

2. Previous department chair(s) (for faculty) or supervisor(s) (from within the past five (5) years);

3. Master's thesis or Doctoral Dissertation advisor or supervisor (for faculty);

4. Colleague(s) or co-worker(s) who can address professional competency and skills relevant to the position; and / or

5. Other professional references.

Please note, professional references are typically contacted when a candidate is selected for, or as a finalist for, a position.

Summary Description

To plan, develop, administer, organize, coordinate, implement, direct and evaluate the District-wide human resources programs, services, operations and activities for management, academic, confidential, and classified personnel, including recruitment, testing, selection, hiring, employment, wage and salary administration and collective bargaining; work directly with managers, supervisors, employees, and representative groups to maintain positive employee / employer relations and resolve disputes; provide District-wide consultation and technical direction in human resources programs, employee and union contract management and investigation, and resolution of unlawful discrimination and harassment complaints; ensure that programs are operating within the appropriate human resources parameters and remain in compliance with District, local, State and / or federal requirements and guidelines, including Equal Employment Opportunities (EEO), Fair Employee and Housing Act (FEHA), and the Americans with Disabilities Act (ADA); ensure timely and accurate submission of required human resources reports and documents; and provide complex staff assistance to the Vice Chancellor of Human Resources.

To foster a culture of collaboration, mutual respect, innovation, and continuous improvement throughout the District; lead by example; actively participate in and support District-wide participatory governance components and activities and other collaborative processes; encourage professional excellence among the staff and promote an organizational culture of customer service, innovation, and quality services.

Supervision Received and Exercised

Receives general direction from the Vice Chancellor of Human Resources.

Exercises functional and technical supervision over professional, technical, clerical and other personnel as assigned.

Representative Duties

The following duties and responsibilities are typical for this position. Incumbents may not perform all the listed duties and / or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

In a participatory governance setting, plan, develop, administer, organize, coordinate, implement and direct a variety of core functions in human resources programs, services, operations and activities, such as recruitment and selection, employment, classification, compensation, certification, collective bargaining, employee and union contract management, investigation and resolution of discrimination and harassment complaints, and staff training and development to ensure the viability and legality of human resources policies, programs, improvement of human resources services, and maintain established practices and standards.

Assist the Vice Chancellor of Human Resources in developing and administering the District's EEO, Equity and Inclusion, and ADA / FEHA programs, services, policies and procedures in compliance with District, State and federal regulations; and assist in the formulation and development of other human resources programs, goals and objectives, and new or revised policies and procedures; develop and maintain diverse recruitment pools; work in conjunction with District administrators, managers, and supervisors to facilitate resolutions related to ADA / FEHA compliance and provide oversight and direction to the District's Interactive Process.

Facilitate efforts in the District's organizational planning, especially in the area of human resources and staff planning, development of organizational structures, and work processes and procedures that facilitate attainment of established program goals and objectives; develop, implement and maintain appropriate methods and procedures to optimize efficient and effective delivery of services related to assigned functions; monitor and evaluate operations and activities and take corrective actions as necessary.

Answer questions and provide technical expertise, information and assistance to the Vice Chancellor of Human Resources, other District managers, administrators and employees, students, and the public regarding assigned human resources and employee / employer relations functions and other matters, such as insurance programs and employee benefits; work closely with various human resources department personnel; coordinate efforts with risk management, employee benefits, and payroll departments; and work closely with the colleges and departments to meet their service requirements and needs.

Serve as an active member and primary technical human resources support to the Vice Chancellor of Human Resources of District negotiating teams for collective bargaining as assigned; serve as liaison and work cooperatively with bargaining unit representatives for both classified and academic staff; ensure the adherence to applicable provisions of collective bargaining agreements.

Assist with legal issues relating to labor relations and employee relations; prepare or propose District case positions / responses regarding PERB, discipline or grievance issues; interact directly with attorneys and law firms; receive and respond to complaints and grievances from employees and students regarding discrimination, sexual harassment, employment contract violations and other issues; conduct and oversee research, investigations and grievance sessions to determine resolutions in accordance with District policies, practices and procedures and applicable collective bargaining agreements; and recommend appropriate corrective action and counsel employees as appropriate.

Interpret, apply and explain laws, rules, regulations, policies and practices related to human resources administration, equal employment opportunities and collective bargaining; counsel District administrators, managers, supervisory personnel and others on the relevance of federal and State human resources laws affecting assigned functional areas; counsel administrators, managers, and supervisors on matters concerning job performance issues and complaints.

Ensure that position vacancies are filled in a timely manner; direct the recruitment, testing and selection of applicants for employment and provide leadership, consultation, training, and advice; participate in recommending candidates for employment; direct the processing, completion and recording of all human resources transactions; direct the preparation, distribution and completion of administrative and academic contracts; ensure that all personnel records related to assigned functions are maintained according to established procedures; respond, on behalf of the District, to complaints or inquiries by job applicants; investigate and research background of complaints, serve as the first line of defense in resolving employment hiring issues; oversee fingerprint procedures and submission to the Department of Justice (DOJ), ensuring compliance with DOJ fingerprinting rules and procedures.

Ensure the annual performance evaluation of all District employees and that eligible employees receive appropriate salary step increases, cost of living adjustments or other salary schedule changes; coordinate, work with and assist supervisors in improving below standard work performance of assigned employees, evaluating and documenting progressive discipline issues and recommending employee terminations as necessary.

Direct the timely coordination of employee recognition programs, such as "Outstanding Classified Employee of the Year."

Communicate with other human resources personnel, District and college administrators and support personnel, representatives of State and federal agencies, educational institutions, social service organizations, counselors and others to coordinate programs and activities; maintain liaison with the Employee Assistance Program.

Review, recommend and implement new, revised or updated District policies, administrative regulations and procedures, ensuring legal compliance; interpret, apply and explain District policies, procedures and State and federal legal requirements to conduct the District's human resources programs.

Represent the District as needed regarding assigned areas of human resources; chair or serve on committees, task forces and other work groups; provide technical expertise concerning assigned areas of human resources and employee / employer relations.

Review and certify the accuracy of data concerning personnel and employee /