Program Coordinator

Job Title

Supports day-to-day program team activities required for facilitating efficient and timely material flow.

Communicate key information, manage project documentation, and maintain schedule integrity.

Ensure conformance to customer quality requirement, and all requirements of the manufacturing schedule.

Provide information link between team members, project managers and manufacturing personnel regarding the manufacturing processes, schedule changes, and status of work to team personnel and manufacturing leaders.

Key Result Areas

Information and documentation is prepared, managed, disseminated and closed out in support of programmatic and corporate requirements.

Program team is fully informed of program status and risks.

Status and expectations are effectively communicated to supporting functional groups.

Program status tracking tools, reports, and kanban's are current and accurately maintained.

Weekly and monthly production output goals as forecast by Program / Project Managers are achieved.

Expedite flow of materials through shop to assist in achieving the current on-time delivery and utilization goals.

Duties and Responsibilities

Manage the process of releasing job routers in the proper quantity and time frame to minimize the risk of job orders being run out of sequence.

Verify material certifications and document heat lot tracking in floor travelers as required to meet quality requirements prior to release to manufacturing.

Identify and communicate shortages and / or errors related to raw material, purchased items and program specific supplies to ensure replacement activities are initiated in a timely manner.

Collaborate with area production control coordinators (PCCs) to ensure timely movement of parts and materials for schedule adherence.

Perform a daily plant walk-through, assessing and updating project status tools and reports.

Monitor, track and report progress against production goals established by program team.

Participate in regularly scheduled interdepartmental meetings on behalf of the program team ensuring the appropriate contacts within the organization are aware of program needs and requirements for shared resources.

Proactively identify and investigate any issues that could hamper / disrupt ongoing production and provide feedback to program team and departmental leaders.

Review routers prior to closing out to ensure that documentation is completed according to contract requirements.

Seek and release routers as necessary for timely start of operations.

Attend daily production meetings and communicate area needs, or concerns, to all attendees for prompt resolution.

Assume project lead or project management responsibilities on specifically assigned projects.

Expedite the flow of materials through the shop.

Ensure purchased materials and outside services coincide with shop schedules and delivery commitments.

Assist in identification and coordination of replacement materials.

Provide other administrative assistance as necessary including filing, scanning, correspondence composition, data entry, report creation, maintenance of records, research, etc.

Perform other programmatic specific tasks as deemed necessary and appropriate by Program Manager.

Desirable Knowledge / Education

High school diploma or GED is required.

An associate degree or higher in a technical, project management or business area is desired but similarly related experience can be substituted.

High level of proficiency in the use of Microsoft Word and Excel is required.

Working knowledge of Microsoft Power Point and Project is required.

Experience utilizing ERP or MRP systems is desired.

Three or more years of related duties in a manufacturing environment is desired.

Three or more years working in a defense, aerospace or other highly regulated industry is desired.

Desirable Experience / Skill

Must possess good interpersonal skills in regards to both written and oral communication.

Demonstrated ability to perform duties with a high level of professionalism.

Must work collaboratively and cooperatively with coworkers and customer representatives.

Demonstrated ability to work well in a team environment office setting.

Experience in materials / inventory management.

Proven problem-solving skills and ability to establish an effective course of action.

Must possess good time management and organizational skills.

Must be highly adaptable to changes in instructions and requirements.

Equal Opportunity Employer M / F / D / V

All applicants will be considered for this position based upon experience and knowledge, without regard to race, color, religion, national origin, sexual orientation, ancestry, marital, disabled or veteran status. GTC is committed to creating and maintaining a workforce environment that is free from any form of discrimination or harassment.