Payroll Specialist

At the Monterey Bay Aquarium, we are passionate about creating an inclusive workplace that celebrates and values diversity. We firmly believe that having a team of diverse backgrounds and voices, working together, increases our capacity to serve our visitors and fulfill our mission.We welcome people from all backgrounds into our team and strongly encourage people of color, LGBTQ+ individuals, veterans, and people with disabilities to apply.

Priority deadline for applications is November 13, 2025. Due to the volume of incoming applications, the role may be closed earlier than November 13, 2025.

Job Summary :

Under limited supervision, assist with full cycle multi-state payroll process; occasionally transmit full payroll independently. Assist in other areas of MBA accounting functions, reconcile accounting worksheets, review payroll records, generate payroll reports, provide information to outside agencies, assist staff with payroll inquiries, contribute to Payroll System Application (UKG) support & accounting duties. Perform other duties as assigned.

Core Activities :

Assist in full cycle multi-state payroll process which includes the following :

• Review timecard data for reasonableness and resolve any discrepancies prior to processing
• Compile payroll reports for archives
• Reconcile payroll transmittal with changes made by HR
• Complete required payroll distributions for employees within payroll compliance and timelines (e.g., delivery of final pay checks, secure physical checks from shipping, etc.)
• Calculate and prepare manual Instant checks and maintain payroll bank account check register.
• Monitor stale dated payroll checks, reconcile outstanding manual payroll checks, void & reissue as necessary.
• Set up employee deductions including, but not limited to, wage garnishment, complex multi-state tax jurisdiction set up, payroll tax compliance, and other employee payroll deductions (i.e. health benefits, 403b, FSA, etc.).
• Provide guidance for employees / managers to assist with their understanding of Payroll (UKG) system workflow, processes and reporting tools. Enhance employees self-service experience & provide instructions as needed to increase payroll service standards and performance.
• Collaborate with Human Resources and outside agencies for staff verifications of employment, wage & hour compliance and reporting, terminations, onboarding, and leave of absence processing.
• Participate as a member of the UKG Administration Support Group, responsible for intaking suggestions, challenges, issues, researching viable resolutions, testing, documenting progress, and communication back to staff of changes within the UKG application.
• Research issues involving compliance with state payroll requirements, and other projects related to payroll and accounting processes.
• Reconcile assigned payroll related general ledger accounts.
• Assist with year-end W-2 processing, annual audits, and ACA compliance recording.

Preferred Knowledge, Skills, & Abilities (KSAs) :

Physical Requirements to Perform Essential Job Functions :

Hourly Compensation Range :

$25.00- $28.37 USD per hour. Starting rate will vary based on previous experience and relevant skills / knowledge set.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights notice from the Department of Labor. Education

Preferred : Bachelors

Preferred : Associates

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