Administrative Coordinator

Administrative Coordinator

We are looking for a detail-oriented Administrative Coordinator to join our team in Signal Hill, California. In this long-term contract position, you will play a key role in supporting administrative functions across various departments, ensuring smooth operations and compliance with company policies and regulatory standards. This is an excellent opportunity for someone with strong organizational skills and the ability to coordinate multiple tasks effectively.

Responsibilities :

• Provide administrative support to the Environmental Health & Safety department, including managing purchase orders, invoices, reports, meeting agendas, and both internal and external communications.
• Handle employer representative duties for random drug and alcohol testing pools, as well as occupational medical clinic coordination.
• Oversee the processes for maintaining commercial driver qualification files and ensuring compliance.
• Conduct and maintain driver background checks through the clearinghouse system.
• Maintain accurate records retention in alignment with regulatory requirements and company standards.
• Coordinate and schedule training programs for employee onboarding and refresher courses.
• Monitor and track employee safety training using the company's training matrix.
• Assist with incident case management and provide support for related documentation.
• Update policies, procedures, manuals, and standard operating procedures while managing third-party clearinghouse agencies.
• Provide support for safety incident management and compliance initiatives.

Requirements :