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Administrative Assistant 2

Administrative Assistant 2

Government JobsAtlanta, GA, US
4 days ago
Job type
  • Full-time
Job description

Administrative Assistant 2

This is a grant funded position subject to available grant funds. The Georgia Department of Public Health is the lead agency entrusted by the people of Georgia to protect lives and promote healthy lifestyles in diverse communities statewide. As a member of the Georgia Department of Public Health team, you will join a passionate group of individuals who are dedicated to making an impact. No matter your role, you will individually contribute to protecting the lives of all Georgians while receiving a wide range of benefits, so you can :

  • Make a professional impact
  • Enjoy workplace flexibility
  • Work with a dynamic and diverse team
  • Achieve career longevity
  • Take part in a hands-on working culture
  • Feel pride in where you work

As an Administrative Assistant 2 within the Office of Medical and Clinical Services at the Georgia Department of Public Health, you will join a dedicated group of public health professionals that help support the overall mission and vision of protecting lives of Georgian residents in a variety of ways.

Job Responsibilities :

  • Serve as back-up receptionist for the Immunization Program; provide administrative and technical assistance to internal and external customers; answer, triage and direct all incoming calls for the program
  • Provide administrative support by maintaining immunization inventories and distributing materials to providers as requested; retrieve, open, and distribute incoming mail to program staff, managers and other DPH programs as needed
  • Process immunization record requests received via email and fax; utilize GRITS to research and process immunization request for children, adolescents, and adults
  • Assist with orienting and training new staff on proper procedures of day-to-day operations of the Immunization Program
  • Handles and protects confidential client and program information when performing administrative duties following HIPAA Privacy Rules
  • Assist with updating and maintaining the Georgia Immunization Program Manual and QA / QI training material for district immunization staff
  • Assist with copying, organizing, and gathering materials for staff meetings, maintaining email listserv, and updating district directory
  • Serve as backup for data entry for school and childcare assessment activities
  • Serve as backup for recording meeting minutes and reporting minutes to Nurse Consultant

    • Minimum Qualifications :

    High school diploma / GED and three (3) years of job-related experience; or One (1) year of experience required at the lower level Admin Assistant 1 (GST050) or position equivalent.

    Preferred Qualifications (based on the needs of the position) :

  • One year of business school or college preferred
  • One year of experience in performing general office work to include duties such as telephone usage, filing, typing, handling customer's questions or complaints, data entry, computer usage
  • Knowledge and skills related to the use of the Georgia Registry of Immunization Transactions and Services (GRITS)
  • Knowledge of current Advisory Committee on Immunization Practices (ACIP) vaccine recommendations.
  • Excellent customer skills, telephone and email etiquette, ability to multi-task and work independently often with minimal supervision and willingness to work as part of a team.
  • Proficient with Microsoft Office software (i.e., word, PowerPoint, excel)

    • Additional Information :

    The DPH Commissioner and leaders encourage all employees to engage in regular wellness activities and to make lifestyle choices that promote health and well-being. The use of physical activity breaks during the workday is authorized to support this philosophy and assist employees in meeting their wellness goals. A maximum of 30 minutes of physical activity can be allocated per workday, typically in the form of two 15-minute breaks or one 30-minute break.

    Current State employees are subject to State Personnel Board rules regarding salary.

    DPH accepts educational credentials recognized by the Council for Higher Education Accreditation (CHEA) and / or the US Department of Education (DOE) as valid. DPH will contact educational institutions to verify degrees, diplomas, licensures, and other relevant credentials.

    The candidate selected for this position may be subject to pre-employment drug screening and a criminal background check.

    Relocation assistance will not be provided.

    As an employee of DPH, in the event of an identified emergency you may be required, as a term and condition of employment, to assist in meeting the emergency responsibilities of the department.

    DPH is committed to providing access and reasonable accommodation in its services, programs, activities, and employment for individuals with disabilities. If you require accommodations under the Americans with Disabilities Act (ADA), email a request by the closing date of this announcement to : DPH-HR@dph.ga.gov.

    DPH is an Equal Opportunity Employer. Due to the volume of applications received, we are unable to provide information on application status by phone or e-mail. All qualified applicants will be considered but may not necessarily receive an interview. DPH will contact selected applicants to proceed with the next steps in the selection process. Applicants who are not selected will not receive notification.

    This position is subject to close at any time once a satisfactory applicant pool has been identified.

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