Sr. Administrative Assistant, C Suite, Full time, Days - Chilton Medical Center - Pompton Plains

Administrative Assistant Position

Responsible for providing administrative support to ensure efficient operations supporting the Chief Nursing Officer at Chilton Medical Center. Position will support Chair through a variety of tasks related to organization, heavy calendar management and meeting planning. Constituent will handle confidential and sensitive material and is expected to communicate effectively via phone and email to ensure duties are completed accurately and timely. Supports managers and employees through a variety of tasks related to organization and handles confidential and time sensitive material. Communicates effectively via phone and email and ensures that all Sr. Administrative Assistant duties are completed accurately and delivered with high quality in a timely manner.

Principal Accountabilities : Answers and directs phone calls and ensures the contact list is maintained. Organizes and schedules meetings and appointments, orders office supplies, prepares invoices and provides general support to visitors. Produces and distributes correspondence memos, letters, faxes and forms. Submits and reconciles expense reports and provides assistance in the preparation of regularly scheduled reports. Generates reports, handles multiple projects, develops and maintains a filing system including books travel arrangements. Performs other related duties as assigned. Schedule travel, calendar and other organizational duties as needed and assigned.

Required : Associates degree is Business management / administration or related field. Attention to detail and ability to perform in professional and confidential manner. Excellent verbal and written communication skills. Strong organizational and time management skills. Proficiency in multiple software packages, including suite of Microsoft Office applications (Outlook, Teams, Word, Excel, SharePoint, PowerPoint, etc.). Bachelors degree preferred. 3-5 years experience supporting executive level team members.

At Atlantic Health System, our promise to our communities is; anyone who enters one of our facilities, will receive the highest quality care delivered at the right time, at the right place, and at the right cost. This commitment is also echoed in the respect, development and opportunities we give to our more than 20,000 team members. Headquartered in Morristown, New Jersey, we are one of the leading non-profit health care systems in the nation. Our facilities and sites of care include : Morristown Medical Center, Morristown, NJ; Overlook Medical Center, Summit, NJ; Newton Medical Center, Newton, NJ; Chilton Medical Center, Pompton Plains, NJ; Hackettstown Medical Center, Hackettstown, NJ; Goryeb Children's Hospital, Morristown, NJ; CentraState Healthcare System, Freehold, NJ; Atlantic Home Care and Hospice; Atlantic Mobile Health; Atlantic Rehabilitation.

We also have more than 900 community-based healthcare providers affiliated through Atlantic Medical Group. Atlantic Accountable Care Organization is one of the largest ACOs in the nation, and we are a member of AllSpire Health Partners. We have received awards and recognition for the services we have provided to our patients, team members and communities. Below are just a few of our accolades : 100 Best Companies to Work For and FORTUNE magazine for 15 years; Best Places to Work in Healthcare - Modern Healthcare; 150 Top Places to work in Healthcare - Becker's Healthcare; 100 Accountable Care Organizations to Know - Becker's Hospital Review; Best Employers for Workers over 50 - AARP; Gold-Level "Well Workplace" : Wellness Council of America (WELCOA); One of the 100 Best Workplaces for "Millennials" Great Place to Work and FORTUNE magazine; One of the 20 Best Workplaces in Health Care : Great Place to Work and FORTUNE magazine; Official Health Care Partner of the New York Jets; NJ Sustainable Business.

Located in Pompton Plains, New Jersey, Chilton Medical Center has been ranked the top mid-sized hospital in NJ for six years in a row, according to Castle Connolly. The Leapfrog Group gave us an "A" Hospital Safety Grade and we've received the Lifeline Bronze Receiving Quality Achievement Award from the American Heart Association. In addition, The Joint Commission recognized us as a Primary Stroke Center. We were awarded the American Heart Association / American Stroke Association's Get With The Guidelines-Stroke Gold Plus Quality Achievement Award with Target : Stroke Honor Roll Elite. We achieved Magnet recognition from the American Nurses Credentialing Center. ANCC's Magnet Recognition Program identifies superior quality in nursing care and is the highest national honor for nursing excellence.

Atlantic Health System offers a competitive and comprehensive Total Rewards package that supports the health, financial security, and well-being of all team members. Offerings vary based on role level (Team Member, Director, Executive). Below is a general summary, with role-specific enhancements highlighted : Team Member Benefits : Medical, Dental, Vision, Prescription Coverage (22.5 hours per week or above for full-time and part-time team members); Life & AD&D Insurance; Short-Term and Long-Term Disability (with options to supplement); 403(b) Retirement Plan : Employer match, additional non-elective contribution; PTO & Paid Sick Leave; Tuition Assistance, Advancement & Academic Advising; Parental, Adoption, Surrogacy Leave; Backup and On-Site Childcare; Well-Being Rewards; Employee Assistance Program (EAP); Fertility Benefits, Healthy Pregnancy Program; Flexible Spending & Commuter Accounts; Pet, Home & Auto, Identity Theft and Legal Insurance.

Note : In compliance with the NJ Pay Transparency Act (effective Sunday, June 1, 2025), all job postings will include the hourly wage or salary (or a range), as well as this summary of benefits. Final compensation and benefit eligibility may vary by role and employment status and will be confirmed at the time of offer. EEO STATEMENT Atlantic Health System, Inc. is an equal employment opportunity employer and federal contractor or subcontractor and therefore abides by applicable laws to protect applicants and employees from discrimination in hiring, promotion, discharge, pay, fringe benefits, job training, classification, referral, and other aspects of employment, on the basis of race, color, religion, sex (including pregnancy, gender identity and sexual orientation), national origin, citizenship status, disability, age, genetics, or veteran status.